Inventory Specialist - Technology Services

University of Illinois Urbana-Champaign•Urbana, IL

7h•Onsite

About The Position

The Inventory Specialist provides shipping and receiving support, package room storage and pickup services, supply stock and cost recovery inventory maintenance, and equipment tracking and inventory support for Technology Services within the Office of the Chief Information Officer. The position is based on the University of Illinois Urbana-Champaign campus and is full-time under the University’s Workplace Flexibility policy. The role monitors deliveries, manages package and mail services, processes shipments, coordinates staff equipment delivery and returns, and organizes secure storage areas. It also handles surplus equipment disposition and disposal, including data sanitization, and maintains employee equipment and property asset records in university systems. The Specialist monitors supply levels, receives and distributes inventory, and assists with cost recovery inventory and department-wide asset tracking, including biennial inventory. This position is appointed on a 12-month basis.

Requirements

High school diploma or equivalent.
Two years (24 months) of experience in inventory work.
Communicate clearly and professionally with staff, vendors, and carriers to coordinate deliveries and resolve shipping, receiving, and inventory discrepancies.
Use basic arithmetic and inductive and deductive reasoning to reconcile counts, purchase orders, asset records, and loan forms and resolve discrepancies.
Accurately enter, update, and retrieve records in asset, inventory, and purchasing systems such as FABPlus, FABweb, and the COE purchasing application.
Use Microsoft Outlook, Word, and Excel to track work, schedule pickups, and maintain records.
Manage concurrent daily tasks and complete them within established timelines.
Provide prompt, courteous service and keep requestors informed about delays or unresolved issues.
Safely operate a pallet jack and lift and move packages and equipment up to 50 pounds.
Apply university and campus policies for property control, equipment custodianship, surplus disposal, and data sanitization consistently.
Be able to lift over 50 pounds, spend extended periods standing on concrete floors, and walk across campus during biennial inventory in areas with varying heat, humidity, and cleanliness.

Responsibilities

Monitor inbound and outbound deliveries at the Digital Computer Lab and other Technology Services locations; unload trucks with a pallet jack, receive and inspect packages, and update receiving records.
Notify staff of packages, check packages out to recipients, and document transactions in the COE purchasing application.
Organize, maintain, and secure the loading dock and package room; process Technology Services ship-out requests and coordinate delivery of new and refreshed staff equipment.
Review the condition of devices returned by employees and assist with shipping and receiving issues.
Identify surplus equipment and consult stakeholders about reassignment, transfer, or surplus disposition; coordinate returns or transfers of equipment belonging to other departments.
Process surplus disposal in FABweb, collect and palletize surplus assets, and ensure data-bearing equipment is wiped and sensitive or confidential data removal is documented according to university policy.
Coordinate surplus loads with Campus Surplus and the campus-contracted recycler, including scheduling Facilities and Services movers.
Assign, update, and maintain employee equipment tracking in FABPlus, including entering asset information, assigning NT-tags, and maintaining asset records in accordance with Property Accounting policies and procedures.
Maintain employee equipment information and ensure loan forms are accurate and up to date in compliance with campus policies.
Monitor and maintain the supply room, review inventory levels, submit supply purchase requests, receive supplies, verify counts against purchase orders, and update the COE purchasing application.
Receive and distribute mail and maintain accurate mailboxes as employees join or leave.
Assist with cost recovery supply inventory issues and annual inventory.
Assist with Technology Services inventory tracking for more than 3,500 assets, modify department inventory database records, and conduct biennial asset inventory.
Investigate missing items and update records; maintain property control processes, including tagging assets, recording serial numbers, confirming commodity codes and custodianship, and updating FABweb records.
Process internal and external device transfers in FABweb.
Perform other duties as assigned.