Inventory Specialist

Day's Jewelers•Waterville, IA

11d•$20 - $22•Onsite

About The Position

The Inventory Specialist supports business objectives by ensuring accuracy, efficiency, and excellence in inventory management. The position coordinates and provides administrative oversight of inventory operations, including receiving, distributing, tracking, and shipping merchandise. Core work includes maintaining inventory records, processing transactions, conducting quality control, tagging and pricing products, and ensuring documentation is accurate. The specialist also coordinates transfers between locations, manages vendor returns, supports store teams with inventory control and tracking, researches discrepancies, and helps maintain appropriate inventory levels. The role requires strong organizational skills, careful attention to detail, computer proficiency, and the ability to manage multiple priorities in a fast-paced, deadline-driven environment. It is based in a physical office, with regular collaboration and communication with internal team members, store employees, and vendors. Travel of up to 5% is required, including driving a personal vehicle between company locations for occasional on-site inventory counts and store events.

Requirements

High school diploma.
Strong organizational skills and meticulous attention to detail.
Computer proficiency and ability to manage multiple priorities in a fast-paced environment.
Ability to communicate clearly and professionally in verbal and written interactions.
Ability to identify problems, develop solutions, and ensure timely resolution.
Ability to work collaboratively with vendors, store teams, and office colleagues.
Ability to sit for extended periods while working on a computer.
Ability to occasionally lift and move packages weighing up to 50 pounds.
Ability to handle and inspect small jewelry items with attention to detail.
Ability to analyze and compare numerical data from different documents to identify discrepancies.
Frequent grasping, reaching, fine finger dexterity, and motor skills.
Vision abilities including close, distance, color, peripheral, and depth perception, and ability to adjust focus.
Ability to travel up to 5% of work time and drive a personal vehicle between company locations.
Availability for occasional nights and weekends during physical inventory counts, peak times, and events.

Nice To Haves

Prior inventory experience.
Jewelry product knowledge.
Jewelry industry certifications.

Responsibilities

Receive merchandise and ensure invoices and products are received, tagged, and shipped to store locations promptly, prioritizing based on purchase discounts and store needs.
Distribute incoming merchandise according to reorder program specifications, purchase orders, and receiving standards.
Create, maintain, and reconcile accurate inventory records in accordance with receiving procedures.
Use inventory programs and technologies and carry out inventory operations according to merchandising standards.
Serve as a resource to store personnel on inventory-related concerns, investigations, and inventory variances.
Understand diamond and gemstone quality factors and processes involved in fine jewelry design and manufacturing.
Participate in or direct scheduled physical inventory counts at store locations.
Maintain quality control standards in daily departmental functions, seeking accuracy and efficiency.
Process returned and defective products for return to vendors; identify recurring quality control problems and communicate them to IOM with suggestions to improve return-process efficiency.
Document, inspect, and secure incoming and outgoing packages within the Merchandising Department.
Pursue personal training and professional development, including reading trade literature and increasing career knowledge.
Collaborate with other employees and support problem solving in alignment with company values.
Travel between company locations in a personal vehicle for physical inventory counts and occasional store events.