Inventory & Receiving Specialist

Signature Products Group•Salt Lake City, UT

About The Position

The Inventory & Receiving Specialist owns the accuracy of SPG’s inventory from the time product leaves the factory until it is received, counted, and valued in Sage. The role posts inbound receipts at landed cost, keeps on-hand quantities in sync with third-party warehouses through daily reconciliation and cycle counts, and moves inventory between warehouses, reserves, and rework so Demand Planning, Sales, and Accounting can rely on accurate numbers. It is the day-to-day link between SPG, its freight forwarder, and warehouse partners.

Requirements

Experience in inventory control, receiving, or warehouse operations in a wholesale, distribution, or consumer products environment.
Hands-on experience posting inventory transactions in an ERP system, including receipts, transfers, adjustments, and returns.
Strong Excel skills, including lookups, pivot tables, and reconciling two data sets.
High attention to detail and accuracy, with comfort owning numbers relied on by Accounting and Sales.
Clear written communication with warehouse partners, freight forwarders, factories, and internal teams.
Ability to prioritize across many shipments and partners, work independently, and resolve issues the same day.
High school diploma or GED.

Nice To Haves

Experience with Sage 500 ERP or a similar mid-market ERP’s inventory and purchasing modules.
Experience working with third-party logistics (3PL) warehouses and a freight forwarder.
Familiarity with import documentation and landed cost, including commercial invoices, packing lists, HTS/tariff, duty, and freight.
Coursework or a degree in supply chain, logistics, or business.
Basic SQL or reporting-tool experience, such as Power BI.

Responsibilities

Track inbound shipments from factory to warehouse, monitor arrival dates, update the late-shipment report, and obtain packing lists, commercial invoices, and broker details to support customs clearance and timely delivery.
Receive inbound product in Sage against purchase orders and packing slips in the correct warehouse, and send the receiver to EDI, Demand Planning, and Accounting the same day.
Record landed costs on receipts, confirm vendor invoice amounts match purchase orders, submit landed-cost worksheets and shipping and freight documents to Accounting, and maintain raw-material and cost-tier adjustments for accurate inventory valuation.
Reconcile the 3PL’s daily inbound and adjustment reports against Sage; investigate and resolve shortages, overages, and mis-receipts with the warehouse and vendor.
Run the 3PL cycle-count program, review count sheets, post adjustment batches in Sage, maintain audit-ready inventory, and support the annual physical inventory and audit.
Post inventory transactions in Sage, including warehouse transfers, reserve allocations, adjustments, write-offs, and negative-inventory corrections, with a clear audit trail.
Coordinate rework and value-added work orders with the 3PL, including relabeling, dual-language tags, and repacks, through completed transfer.
Coordinate domestic and cross-border freight shipments with carriers and provide documentation and support for customs clearance.
Process customer returns and RMAs by receiving, dispositioning, and posting returned product.
Prepare and correct commercial invoices and packing documentation for cross-border shipments from the US to Canada and international sample shipments.
Prioritize inbound receipts with the 3PL for urgent customer orders and communicate expected receipt dates to Demand Planning and Sales.
Complete the month-end receiving and returns close with Accounting, including the monthly summary of shipments and adjusted sales orders.
Review freight-forwarder and warehouse charges, including detention, demurrage, and handling, for accuracy and flag recurring issues.
Document receiving and inventory procedures and improve or automate repetitive steps.