Inventory Management Specialist

Veterans Health Administration • Murfreesboro, TN

2d • Onsite

About The Position

The Inventory Management Specialist administers a wide variety of supply functions and programs at the Department of Veterans Affairs Consolidated Mail Outpatient Pharmacy (CMOP) in Murfreesboro, Tennessee, and serves as a resource for procurement for Mid-South CMOP. The position forecasts workload requirements across departments, manages inventory levels and budgets, resolves supply-flow problems, and coordinates purchasing, receiving, storage, and documentation activities. Work is performed in both an office and warehouse setting. The schedule is Monday through Friday, 7:00 a.m. to 3:30 p.m. This is not a virtual position.

The position requires specialized experience in inventory management at the GS-9 level or qualifying graduate education, or a combination of experience and education. The selectee may be promoted to the full performance level without further competition when regulatory, qualification, and performance requirements are met; selection at a lower grade does not guarantee promotion. Purchases are limited to $15,000 per individual purchase. Relocation and recruitment incentives, critical skills incentives, and permanent change-of-station authorization are not available.

Requirements

• U.S. citizenship.
• Complete the application, questionnaire, and required online assessment.
• Selective Service registration is required for males born after December 31, 1959.
• Meet time-in-grade requirements if applicable: for GS-11, 52 weeks at GS-9 in Federal service.
• One year of specialized experience equivalent to at least GS-9, including experience analyzing and resolving inventory-management issues; interpreting policy for operating requirements; responding to inventory-management questions and implementing guidelines; evaluating inventory-management program effectiveness and efficiency; and resolving issues and controlling actions for facility materials.
• Alternatively, qualify through a Ph.D. or equivalent doctoral degree, three full years of progressively higher-level graduate education leading to such a degree, or a related LL.M.; transcripts are required when qualifying based on education.
• Alternatively, qualify through a combination of specialized experience and graduate education, with the combined percentages totaling at least 100 percent; only qualifying graduate education beyond the amount required for the next lower grade may be used, and transcripts are required.
• Submit transcripts if education is used to qualify; foreign education requires a Certificate of Foreign Equivalency.
• Complete required background/security investigation and online onboarding; provide acceptable identification for employment verification.
• Participate in the seasonal influenza vaccination program as a VA Health Care Personnel requirement.
• Serve a one-year probationary period or two-year trial period, as applicable.
• Physical demands may include prolonged standing, walking, stooping, bending, and lifting heavy items while working in the warehouse.

Responsibilities

• Forecast future workload requirements by reviewing and coordinating the needs of receiving, production zones, and operations, taking delivery schedules, staffing, leave, and overtime needs into account.
• Use supply-program knowledge to identify and resolve failure rates in critical items.
• Identify acceptable interim substitutes and work with technical specialists, users, and suppliers to correct deficiencies and resolve problems.
• Work with Government FSS, GSA, Prime Vendor, manufacturers, the National CMOP Program, and other contracting avenues to improve product flow, particularly for critical items with low availability.
• Coordinate with VISN PBM leaders and other potential government departments to establish guidelines and custom reports.
• Assist with training, education, and competency assessment of logistics personnel.
• Coordinate with material handlers and warehouse personnel to ensure receiving reports and issue documents are properly processed, signed, and maintained in hard-copy and electronic records.
• Monitor quantities consumed by CMOP and adjust inventory levels to meet its needs.
• Analyze stock levels, ordering frequency, and usage schedules to determine funding requirements and execute budget plans for assigned inventory.
• Use databases to obtain data for inventory decisions.
• Resolve stock-flow problems that support variations in zone assignments.
• Purchase supplies, services, and equipment through established Federal and VA contracts or small purchasing procedures, making individual purchases not exceeding $15,000.
• Reconcile purchase card charges within established time limits.
• Coordinate warehousing and receiving to ensure proper storage of items received at CMOP.
• Initiate replenishment requests for office supplies and other miscellaneous supply-related materials.

Benefits

• Federal employee benefits package available to the employee and family; specific benefits depend on position type and eligibility.
• VA may consider crediting qualifying prior job-related non-federal experience or active-duty uniformed military service toward annual leave accrual, if requested and approved before appointment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Ph.D. or professional degree