Inventory Management Specialist

Commander, Navy Installations Command•Annapolis, MD

1d•Onsite

About The Position

The Inventory Management Specialist (IMS) supports the Naval Academy Business Services Division (NABSD) Gift Shop, located within the U.S. Naval Academy's Non-Appropriated Fund Instrumentality in Annapolis, Maryland. The role supports the Inventory Manager and participates in receiving, storing, maintaining, and conducting periodic physical inventories of merchandise and supplies used across NABSD business units. The position coordinates receiving documentation, inspects deliveries, verifies records in inventory management software, coordinates transfers between locations, and conducts and reconciles inventories. The specialist also helps prepare spaces for inventory counts and audits, communicates inventory and stock information to the Inventory Manager, identifies program deficiencies, and works to improve receiving and distribution procedures using inventory software and handheld scanning technology. The work involves frequent moderate lifting and carrying of objects up to 15 pounds, pushing and pulling objects up to 20 pounds, and occasionally lifting objects up to and over 40 pounds. Heavier objects are usually moved with a cart or dolly. The role also requires extended standing and walking, recurring bending, crouching, stretching, and reaching, and exposure to uneven, slippery, or wet surfaces. The schedule is daytime eight-hour shifts, Monday through Friday, with occasional weekend events.

Requirements

Meet one of the following: one year of specialized experience in an Inventory, Business Administration, Supply Chain, Operations, or Logistics role; five years of education beyond high school; or three years of general work experience.
Possess a valid driver's license and be able to travel between multiple Retail Dining locations.
Experience performing inventory or supply-chain duties.
Experience receiving, tracking, and/or ordering products.
Ability to self-manage with little to no supervision.
Strong organizational skills and ability to plan duties to meet deadlines.
Experience coordinating with different departments and delivering goods to multiple locations.
Experience completing receiving documents accurately and on time.
Must be able to obtain and maintain a security clearance; requires being at least 18 years of age.
Males born after December 31, 1959 must be registered for Selective Service.
U.S. citizenship is required for Tier 3 positions.
Must understand and communicate in English.
Must participate in Direct Deposit.
Must maintain the privacy of official work information and data and demonstrate the highest level of ethical conduct.

Nice To Haves

Inventory experience in a retail role is preferred.
Experience using inventory software for product receiving is preferred.

Responsibilities

Coordinate receiving documents and paperwork for resale and non-resale merchandise for designated NABSD business operations.
Inspect incoming deliveries for quality and quantity and compare receiving documentation with purchase or transfer orders.
Verify and upload receiving paperwork into inventory management software and communicate discrepancies or issues to managers and buyers.
Coordinate transfers of goods between locations and ensure transfer-order documentation is complete and accurate.
Conduct periodic inventories of storage and retail spaces and reconcile inventory data in inventory management software.
Prepare spaces for and assist with inventory counts and audits.
Communicate with the Inventory Manager about inventories, on-hand quantities, stock levels, and spot inventory or cycle-count record keeping and planning.
Help management identify program deficiencies and determine how changes in service affect the patron community.
Improve procedures and develop subject-matter expertise in receiving and distributing merchandise using inventory management software and handheld scanning technology.