Inventory Management Specialist

Office of Inspector General•Alexandria, VA

About The Position

This position is in the Department of War, Office of Inspector General, Mission Support, Logistics Management Office. The Inventory Management Specialist manages property inventory and accountability functions, including conducting inventories, audits, and reconciliations; resolving discrepancies; overseeing property transactions and lifecycle actions; providing technical guidance to custodians; ensuring compliance with applicable policy and security requirements; and performing other assigned duties. The role maintains and validates property records in ELMS or other approved Accountable Property Systems of Record (APSRs), updates asset data, ensures compliance with DoDI 5000.64, and supports property security and inventory accuracy. It plans and conducts inventories and audits for custodian accounts, briefs leadership, documents results, researches root causes of discrepancies, evaluates variances, and assists custodians in resolving inventory issues. The specialist processes property issues, turn-ins, transfers, and FOI actions; prepares mail requests; coordinates government-property shipments; and ensures assets receive required Item Unique Identifier (IUID) labels. The position also provides technical guidance and refresher training to custodians, coordinates with stakeholders, vendors, and agencies, processes adjustments, reports property loss or damage, and supports special projects and emergent needs. The position is designated Noncritical Sensitive and requires the incumbent to obtain and maintain a Secret security clearance. The incumbent must submit to pre-appointment urinalysis and may be subject to random drug testing. A one-year probationary period may be required if the employee has not previously completed a probationary period with the federal government in a similar position. Telework availability depends on mission requirements and supervisory determination.

Requirements

Must be a U.S. citizen.
Must obtain and maintain a Secret security clearance.
For GS-12 entry, status applicants must have 52 weeks of service as a GS-11 or equivalent or higher grade in the Federal Service.
One year (52 weeks) of specialized experience equivalent in difficulty and responsibility to the GS-11 level or equivalent within the federal service.
Experience performing comprehensive inventory and property management functions in a federal or regulated environment.
Skill maintaining accountable property records in APSRs such as ELMS.
Experience conducting inventories and audits, reconciling discrepancies, and processing property transactions, including issues, turn-ins, and transfers.
Experience researching and resolving loss or damage cases, preparing and coordinating property shipments, and applying IUID labeling requirements.
Experience implementing and monitoring property accountability, security, and records management policies to ensure regulatory compliance.
Must meet OPM qualification and time-in-grade requirements by the announcement closing date.
Males born after December 31, 1959, must be registered for Selective Service or exempt.
May be required to complete a financial disclosure (OGE-450).
Must submit to urinalysis for illegal drug use before appointment and may be subject to random drug testing during DoW OIG service.
Must adhere to the DoD Standards of Conduct.

Responsibilities

Maintain and validate property records in ELMS or other approved APSRs, update asset data, and ensure compliance with DoDI 5000.64.
Enforce property security and accountability requirements and perform reconciliations to sustain 98% inventory accuracy.
Plan and conduct inventories and audits for custodian accounts; brief leadership and document results.
Research root causes of inventory discrepancies, evaluate variances, and assist custodians in resolving inventory issues.
Process property transactions, including issues, turn-ins, transfers, and FOI actions; prepare mail requests and coordinate government-property shipments.
Ensure assets are correctly labeled with required IUID tags and update APSR records on time.
Provide technical guidance and refresher training to property custodians on management policies and APSR requirements.
Coordinate with stakeholders, vendors, and agencies; process property adjustments; and report loss or damage.
Support special projects and emergent needs.