Inventory Coordinator - 14er Boulder

Centaurus Farms•Boulder, CO

About The Position

The Inventory Coordinator owns wholesale fulfillment from the time finished cases enter inventory until orders leave the building and are closed out. The role connects wholesale and back of house, maintaining inventory accuracy, building and quality-checking orders, scheduling and routing deliveries, preparing transfer manifests, and keeping order status current. The position requires experience with inventory and packaging and supports inspection-ready records consistent with Kentucky OMC requirements and company SOPs.

Requirements

At least 1 year of warehouse, inventory, or fulfillment experience.
Proficiency with inventory or warehouse management software and comfort with spreadsheets.
High accuracy and attention to detail.
Must have a CO MED employee license.
Experience with inventory and packaging.
Ability to stand, walk, and bend throughout the shift.
Ability to lift up to 50 lb.

Nice To Haves

Cannabis inventory experience.
Experience with METRC or similar tracking systems.

Responsibilities

Reconcile Apex and Metrc inventory against physical counts daily, investigate and correct variances, and conduct weekly CPG inventory checks and monthly CPG inventory audits.
Receive packaging quality-control handoffs of finished, case-packed goods and add them to Apex as cases.
Maintain batch visibility in Apex, with one live batch per SKU and older batches locked and released in order.
Maintain non-cannabis and shipping supply inventories, initiate orders, and track their status.
Review the Accepted order queue daily and set build order by order date and target ship week.
Print pick lists and pick and pull whole cases by package tag.
Perform the first order quality check by verifying tag, batch, harvest and expiration dates, potency, and case labels against the order; count cases per line and verify case integrity; present orders for a second-person check by the supervisor.
Move completed orders physically and in Metrc to the ready-to-ship location, generate invoices, flag orders as ready to ship, and notify the wholesale representative.
Contact dispensary receiving contacts to schedule delivery dates and windows, and enter delivery dates in Apex.
Build delivery routes to the stated standards: two hours budgeted per stop, two to three stops per driver-day, drivers back before dusk, and a maximum 10-hour day.
Assign drivers and vehicles for supervisor and manager approval.
Create Metrc transfer manifests and assemble paperwork packets containing the manifest, invoice, COAs, and driver checklist.
Complete driver handoff recounts and sign off on custody transfer; mark orders In Transit on the delivery day.
Publish and maintain the delivery calendar and keep dispensary receiving notes current, including hours, contacts, and receiving details.
Receive rejected product back into inventory and reconcile Metrc; notify the wholesale representative of the rejection and reason.
Mark orders Delivered and file signed manifests and invoices; reconcile delivered orders against invoices with finance.
Keep records inspection-ready and consistent with Kentucky OMC requirements and company SOPs.
Review driver logs and flag issues to the supervisor.
Attend fulfillment touch bases two to three times per week and run the agenda and notes.
Serve as the day-to-day point of contact between wholesale and back of house on order status, and escalate delays, shorts, rejections, and capacity problems to the BOH Supervisor.
Report monthly delivery metrics, including on-time percentage, rejections, stops per day, and audit findings.
Perform final quality checks with drivers at the fulfillment handoff.