Inventory Coordinator - 14er Boulder

Centaurus Farms•Boulder, CO

9d•$21 - $23•Onsite

About The Position

The Inventory Coordinator owns wholesale fulfillment from the point finished cases enter inventory until an order leaves the building and is closed out. The role connects wholesale and back of house, overseeing inventory accuracy in Apex and Metrc, order building and quality control, delivery scheduling and routing, transfer manifests, and order status. The coordinator maintains accurate, inspection-ready records consistent with Kentucky OMC requirements and company SOPs, supports driver handoffs and delivery closeout, and serves as the day-to-day point of contact between wholesale and back of house. The position is for individuals with inventory and packaging experience.

Requirements

At least 1 year of warehouse, inventory, or fulfillment experience.
Proficiency with inventory or WMS software and comfort with spreadsheets.
High accuracy and attention to detail.
Must have a CO MED employee license.

Nice To Haves

Cannabis inventory experience.
Experience with METRC or similar tracking systems.

Responsibilities

Reconcile Apex and Metrc against physical counts daily, and investigate and correct variances.
Conduct weekly CPG inventory checks and monthly CPG inventory audits.
Receive packaging QC handoffs of finished, case-packed goods and add them to Apex as cases.
Maintain batch visibility in Apex, keeping one live batch per SKU and locking older batches for release in order.
Perform a final QC check with drivers at fulfillment handoff.
Maintain non-cannabis and shipping supply inventories, initiate orders, and track their status.
Review the Accepted order queue daily and set build order based on order date and target ship week.
Print pick lists and pick and pull whole cases by package tag.
Perform the first QC check by verifying tag, batch, harvest and expiration dates, potency, and case labels against the order.
Count cases per line, verify case integrity, and present orders to the supervisor for second-person QC verification.
Move completed orders to the ready-to-ship location physically and in Metrc.
Generate invoices, flag orders as ready to ship, and notify the wholesale representative.
Contact dispensary receiving contacts to schedule delivery dates and windows, and set delivery dates in Apex.
Build routes according to the stated standards: two hours budgeted per stop, two to three stops per driver-day, drivers back before dusk, and a 10-hour day maximum.
Assign drivers and vehicles for supervisor and manager approval.
Create Metrc transfer manifests and assemble paperwork packets containing the manifest, invoice, COAs, and driver checklist.
Conduct the driver handoff recount, sign off on custody transfer, and mark orders In Transit on the delivery date.
Publish and maintain the delivery calendar and keep dispensary receiving notes current, including hours, contacts, and receiving quirks.
Receive rejected product back into inventory, reconcile Metrc, and notify the wholesale representative of the rejection and reason.
Mark orders Delivered and file signed manifests and invoices.
Reconcile delivered orders against invoices with finance.
Keep records inspection-ready and consistent with Kentucky OMC requirements and company SOPs.
Review driver logs and flag issues to the supervisor.
Attend fulfillment touch bases two to three times per week and run the agenda and notes.
Serve as the day-to-day point of contact between wholesale and back of house on order status.
Escalate delays, shorts, rejections, and capacity problems to the BOH Supervisor.
Report monthly delivery metrics, including on-time percentage, rejections, stops per day, and audit findings.