Inventory Control Coordinator

HUTCHINSON CLINIC P A INC•Hutchinson, KS

20d•Onsite

About The Position

The Inventory Control Coordinator oversees and monitors the receiving and storage of supplies and equipment from suppliers and distributes them to departments effectively and efficiently. The role ensures transactions are complete, including order pulling, supply packing, and inventory control, and is responsible for inventory accuracy and regular cycle counts. The coordinator maintains a clean, safe warehouse, monitors stock par levels, ensures proper inventory rotation, and assists with purchasing, receiving, stocking, and supply record keeping. The position monitors materials unloaded into receiving, stages them for counting and inspection, and ensures packing slips and purchase orders are accurately received and routed for timely data entry. It resolves discrepancies with purchasing and accounting, oversees safe and efficient movement and storage of materials, rotates inventory with particular attention to expiration dates, and evaluates inventory requirements to recommend minimum and maximum levels using inventory turnover reports. The coordinator performs inventory and cycle counts and investigates quantity discrepancies. The role also ensures pulled supply orders are accurate and appropriately labeled, schedules and expedites routine and emergency deliveries, monitors open purchase orders, and coordinates follow-up with the Purchasing Agent. It participates in continuous improvement with the director and clinic staff to support efficient material flow and appropriate stocking, organization, and rotation of supplies across the health system. The coordinator must follow clinic policies and procedures and work collaboratively while managing competing priorities and deadlines. The position is based at Hutchinson Clinic in Hutchinson, Kansas. It requires active work in varied weather conditions, including standing, walking, bending, kneeling, stooping, crouching, crawling, and climbing throughout the day, and frequently lifting or moving items weighing more than 75 pounds.

Requirements

1–2 years of inventory control experience using an ERP system.
Education equivalent to a high school education.
Valid driver's license.
Ability to drive a large truck without a CDL requirement and a great driving record.
Intermediate PC skills, including proficiency in Outlook, Word, and Excel.
Strong interpersonal, communication, organizational, and follow-up skills.
Ability to work independently and with minimal supervision.
Self-motivated, proactive, and flexible.
Ability to analyze and define problems, prioritize workflow, multitask, and meet deadlines.
Ability to work effectively in a team environment and foster cooperation inside and outside the department.
Courtesy, tact, and diplomacy in routine interactions inside and outside the organization.
Ability to perform active physical work, including standing, walking, bending, kneeling, stooping, crouching, crawling, and climbing throughout the day, and frequently lifting or moving items over 75 pounds.

Nice To Haves

1–2 years of warehouse coordinator experience.

Responsibilities

Monitor unloading of materials into receiving and ensure materials are staged for counting and inspection.
Ensure packing slips and purchase orders are accurately received and routed for timely data entry.
Resolve discrepancies involving invoices, packing slips, and purchase orders with purchasing and accounting as needed.
Oversee the safe, efficient movement of materials from receiving to the warehouse.
Ensure materials are stored properly to conserve space and comply with safety procedures.
Oversee warehouse inventory rotation, particularly with regard to expiration dates.
Keep the storeroom safe, clean, and well organized.
Evaluate inventory requirements and recommend minimum and maximum levels based on inventory turnover reports.
Perform inventory and cycle counts and troubleshoot quantity discrepancies.
Ensure pulled supply orders are accurate in item number, description, quantity, and department labeling.
Schedule and expedite normal and emergency deliveries.
Monitor open purchase orders and coordinate follow-up with the Purchasing Agent.
Participate in continuous improvement with the director and clinic staff to improve material flow and supply stocking, organization, and rotation across facilities.
Follow clinic policies and procedures.
Work effectively with others, prioritize workflow, multitask, meet deadlines, and remain flexible.