Inventory Control Coordinator
About The Position
This is a full-time position that reports to the Materials Management Supervisor. This position is responsible for the daily operations of the Mail Services, Central Receiving and University Stores to include on Campus interdepartmental mail, US Postal, Bulk mail management & processing, support incoming & outgoing packages. This position works independently and with limited supervision. Completes mail processing and distribution-related duties for incoming and outgoing mail according to best practice to ensure timely receipt and quality handling of incoming and outgoing USPS and institutional mail. Meter outgoing mail by appropriate classes, rates, and methods of delivery to include Certified, registered, Insured, UPS, Federal Express. Deliver and pick up mail and packages using campus van and forklift. Completes mail shipment and delivery transactions and associated activities according to customer specifications and in conjunction with established pickup and delivery schedules, rules, and regulations. Processes notifications to appropriate entities to relay delivery status and provide excellent customer service. The Inventory Control Coordinator is responsible for coordinating University Stores, Central Receiving, and campus mail operations. Key responsibilities include receiving, inspecting, documenting, storing, and distributing freight and packages; sorting and delivering campus and U.S. mail; processing outgoing UPS and postal shipments; maintaining equipment; and maintaining accurate shipment, delivery, inventory, and chargeback records. This position works with the Notifii package-tracking system, verifies delivery information, investigates missing or damaged shipments, coordinates large or specialized deliveries, advises campus departments on shipping and mailing procedures, and operates delivery vehicles, pallet jacks, and forklifts in accordance with established health and safety practices. The coordinator also manages warehouse inventory by monitoring stock levels, purchasing and replenishing supplies, organizing storage areas, coordinating physical inventory counts, and preparing inventory and operational reports. Additional duties include fulfilling departmental supply requisitions, processing departmental chargebacks, maintaining procedural documentation, training backup staff, preparing postal and customs forms, and supporting the accurate and efficient operation of campus shipping, receiving, stores, and mail services.
Requirements
- Working knowledge of computers and standard business software, including Microsoft Word, Excel, and Outlook.
- Valid Wisconsin Driver’s license
- Ability to lift and carry up to 58 pounds
- Ability to perform physical activities that include bending, stooping, twisting, pulling, and pushing.
- Ability to operate, or successfully complete training to operate, a forklift.
Nice To Haves
- Experience with USPS standards, mail processing, postal rates, mail classes, and shipping procedures.
- Excellent interpersonal and customer service skills.
- Demonstrated ability to contribute effectively to a collaborative and positive work environment.
- Demonstrated attention to detail when handling packages, supplies, inventory, or records.
- Demonstrated reliability, accountability, thoroughness, and resourcefulness.
- Experience identifying, documenting, and recommending improvements to workplace processes.
- Ability to address workplace mistakes, customer concerns, and conflicts professionally.
Responsibilities
- Generates inventory reports to account for available stock and usage
- Inspects and inventories received items and processes notifications to appropriate entities
- Shelves inventory and maintains organization
- Tracks inventory levels and places replenishment orders following established vendor procurement procedures
- Receiving, inspecting, documenting, storing, and distributing freight and packages
- Sorting and delivering campus and U.S. mail
- Processing outgoing UPS and postal shipments
- Maintaining equipment
- Maintaining accurate shipment, delivery, inventory, and chargeback records
- Working with the Notifii package-tracking system
- Verifying delivery information
- Investigating missing or damaged shipments
- Coordinating large or specialized deliveries
- Advising campus departments on shipping and mailing procedures
- Operating delivery vehicles, pallet jacks, and forklifts in accordance with established health and safety practices
- Managing warehouse inventory by monitoring stock levels
- Purchasing and replenishing supplies
- Organizing storage areas
- Coordinating physical inventory counts
- Preparing inventory and operational reports
- Fulfilling departmental supply requisitions
- Processing departmental chargebacks
- Maintaining procedural documentation
- Training backup staff
- Preparing postal and customs forms
- Supporting the accurate and efficient operation of campus shipping, receiving, stores, and mail services
Benefits
- Participation in the Wisconsin State retirement plan
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
