Inventory Control Coordinator

American Exchange Group • New York, NY

2d • Hybrid

About The Position

The Inventory Control Coordinator maintains accurate inventory records in Sage 100 by managing inventory receipts, production consumption, and inventory reconciliations. The role works with vendors, contract manufacturers, warehouses, and internal operations teams to ensure inventory accuracy, timely transaction processing, and resolution of discrepancies. The position is based at AX Beauty’s New York City headquarters, with onsite work 3–4 days per week and remote work on the remaining days.

Requirements

• At least 2 years of experience in inventory control, inventory management, supply chain, logistics, manufacturing, or a related field; internships count toward this experience.
• Strong attention to detail and organizational skills.
• Intermediate Excel skills and proficiency with inventory reporting.
• Ability to communicate effectively with vendors, contract manufacturers, warehouses, and internal teams.
• Analytical problem-solving skills and the ability to investigate and resolve discrepancies independently.

Nice To Haves

• Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, or a related field is strongly preferred.
• Experience with ERP systems; Sage 100 experience is preferred.

Responsibilities

• Review open purchase orders daily and track pending receipts.
• Coordinate with vendors, contract manufacturers, and warehouses to obtain receiving documentation, including packing lists, bills of lading, and receiving reports.
• Verify incoming shipments against purchase orders and supporting documentation.
• Process inventory receipts accurately and promptly in Sage 100.
• Record finished goods and sub-assembly production builds for non-turnkey items.
• Enter item numbers, quantities, lot codes, and inventory locations accurately.
• Work with operations and contract manufacturers to track daily production activity.
• Record inventory consumption related to production, rework, and distribution activities.
• Ensure material usage is accurately issued and recorded in Sage 100.
• Validate inventory consumption against production reports and bill of material requirements.
• Investigate and resolve missing or delayed inventory transactions.
• Monitor inventory reports for discrepancies, negative balances, and transaction errors.
• Research inventory variances by reviewing receiving, production, and consumption records.
• Collaborate with vendors, warehouses, and contract manufacturers to resolve discrepancies.
• Perform monthly inventory reconciliations and support inventory adjustments.
• Maintain documentation and audit trails for inventory corrections and adjustments.
• Maintain inventory accuracy and system data integrity.
• Ensure inventory transactions have appropriate supporting documentation.
• Identify process improvements to reduce inventory errors and improve operational efficiency.
• Drive accountability with external partners to minimize recurring inventory issues.

Benefits

• Comprehensive health and wellness benefits, including medical, dental, vision, and supplemental insurance.
• 401(k) retirement savings plan with company match.
• Generous paid time off and paid holidays.
• Half-day Fridays with shortened hours during summer and winter seasons.
• Exclusive employee merchandise discounts.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed