Inventory Control Coordinator

Legence • San Jose, CA

8d • $35 - $40 • Onsite

About The Position

The Inventory Control Coordinator is responsible for maintaining accurate inventory levels and overseeing the receipt, storage, tracking, and distribution of sheet metal materials, fittings, HVAC hardware, consumables, and shop supplies. This position supports fabrication operations by ensuring materials are available to meet production schedules while maintaining compliance with company procedures, union work rules, and safety standards. The Inventory Control Coordinator works closely with the Foremen, Purchasing Department, and Fabrication to ensure efficient material flow and inventory accuracy throughout the shop.

Requirements

• High school diploma or GED.
• Minimum 3 years of experience in inventory control, warehouse operations, or material management.
• Experience in sheet metal fabrication, HVAC, construction, or manufacturing environments.
• Ability to read bills of materials, fabrication drawings, and purchase orders.
• Basic proficiency with Microsoft Office and inventory management systems.
• Strong organizational, communication, and problem-solving skills.
• Ability to operate forklifts and material handling equipment safely.

Nice To Haves

• Experience in a union sheet metal fabrication environment.
• Knowledge of HVAC ductwork fabrication processes and materials.
• Experience with ERP/MRP systems and inventory software.
• Forklift certification.
• Understanding of SMART Union shop operations and work practices.

Responsibilities

• Receive and verify incoming materials against purchase orders, packing slips, and shipping documents.
• Inspect deliveries for quantity, quality, and damage.
• Coordinate resolution of shortages, damaged materials, and vendor discrepancies.
• Label, identify, and store materials in designated inventory locations.
• Maintain receiving logs and inventory records.
• Maintain accurate inventory of sheet metal stock, coils, flat sheets, ductwork components, hardware, weld materials, sealants, and shop consumables.
• Perform daily inventory monitoring and routine cycle counts.
• Conduct monthly and annual physical inventories.
• Investigate and resolve inventory variances.
• Monitor minimum and maximum stock levels and communicate replenishment needs.
• Coordinate material issuance to fabrication personnel based on production schedules.
• Ensure work centers have required materials available to meet production demands.
• Track remnant material inventory and scrap recovery opportunities.
• Assist in minimizing material waste and improving shop efficiency.
• Maintain organized storage areas, racks, and inventory locations.
• Ensure proper handling and storage of materials to prevent damage.
• Monitor housekeeping standards within inventory and warehouse areas.
• Support lean manufacturing and continuous improvement initiatives.
• Work closely with Purchasing to maintain appropriate inventory levels.
• Coordinate with Foreman regarding project material requirements.
• Communicating material shortages and lead-time concerns to shop leadership.
• Support fabrication scheduling by ensuring material availability.
• Follow all company safety policies and union work rules.
• Maintain OSHA-compliant storage and material handling practices.
• Operate forklifts and material handling equipment safely.
• Participate in safety meetings and training programs.

Benefits

• 401(k) Plan with Company Match: Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting.
• Health & Welfare Benefits: Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage.
• Life and Disability Insurance: Employer provided basic life insurance and AD&D valued at 50K coverage amount with the option for voluntary buy up for additional coverage.
• Time Off: Flexible non-accrual vacation (separate from CA sick leave); company holidays per policy.
• Expenses: Business travel and related expenses reimbursed per company policy.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED