International Customer Experience Representative

Visual Comfort & Co. • Skokie, IL

1d • Onsite

About The Position

Visual Comfort & Co. is seeking poised, articulate, and globally minded recent graduates to join our International Customer Experience team. This entry-level role offers an exceptional opportunity to launch your career at the intersection of luxury design, world-class service, and international commerce. Reporting to the International Customer Experience Manager, you will collaborate with cross-functional teams and global partners to ensure the accurate, timely, and beautifully executed fulfillment of orders for our discerning international clientele.

Requirements

• Bachelor's degree in Communications, International Business, Broadcasting, Marketing, Public Relations, or a related field - recent graduates are encouraged to apply.
• Exceptional verbal and written communication skills in English; articulate, confident, and professional across all channels - phone, email, and chat.
• Polished professional presentation and personal appearance consistent with a luxury brand standard; you take pride in representing Visual Comfort & Co. with elegance and poise.
• Cross-cultural awareness and a genuine interest in global business; study abroad experience, coursework in international relations, or proficiency in a second language is a strong plus.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) with the demonstrated ability to quickly learn new systems and platforms.
• Exceptional organizational skills and sharp attention to detail, with high accuracy in recordkeeping and order processing.
• Ability to manage competing priorities calmly and effectively in a fast-paced environment.
• A collaborative, solutions-oriented mindset with the ability to work cross-functionally across teams.
• Genuine enthusiasm for delivering exceptional customer experiences and a curiosity for the luxury design and interiors world.
• Reliable, punctual, and committed to a consistent Monday-Friday schedule; occasional flexibility may be requested.
• Must be authorized to work in the United States.
• Does not offer any type of employment-based immigration sponsorship for this role.
• Will not provide any assistance or sign any documentation in support of any other form of immigration sponsorship or benefit including optional practical training (OPT) or curricular practical training (CPT).

Nice To Haves

• Familiarity with JDE, Salesforce, or similar ERP/CRM platforms is a plus - we will train the right candidate.
• Exposure to international logistics, export documentation (commercial invoices, HTS codes, Incoterms), or ACE Portal is an advantage but not required.
• Proficiency in a second language.

Responsibilities

• Process international customer orders with precision in JDE, Salesforce, and Partner Insight, ensuring correct pricing, product codes, shipping instructions, and compliance with internal guidelines.
• Manage the full order lifecycle - from purchase order receipt through booking release - ensuring timely and accurate fulfillment.
• Respond promptly to international customer inquiries via phone, email, and chat with polished, professional communication reflecting the Visual Comfort brand.
• Provide customers, sales teams, and internal partners with timely updates on order status, timelines, and shipment details.
• Assess customer needs, address routine inquiries, and escalate complex issues appropriately while maintaining high customer satisfaction.
• Monitor orders proactively and communicate delays, changes, or obstacles impacting fulfillment before they escalate.
• Coordinate returns and RMAs by tracking aged cases, ensuring prompt resolution, and collaborating with internal teams.
• Prepare export documentation - including commercial invoices, packing lists, and certificates of origin - and ensure compliance with HTS codes, Incoterms, and U.S. export regulations.
• Maintain accurate documentation and records for all customer interactions, orders, and export files while supporting continuous process improvement.
• Manage workload effectively in a dynamic environment, seeking guidance proactively to prevent bottlenecks.
• Collaborate cross-functionally with teammates and internal partners to accomplish organizational goals and resolve challenges.
• Embody Visual Comfort & Co. values, including commitment, dependability, and a consistent professional presence.
• Make balanced, fact-based decisions while remaining composed and professional under pressure.
• Solve problems collaboratively by engaging colleagues and subject matter experts.
• Sustain focused attention on detail-intensive tasks without losing sight of the overall customer experience.
• Absorb and retain knowledge about the luxury lighting industry, global trade practices, and business dynamics.
• Anticipate needs, potential obstacles, and next steps proactively.
• Communicate clearly and concisely - in both internal correspondence and client-facing interactions.
• Respect the timelines and requirements of internal and external stakeholders to drive outcomes.

Benefits

• Training & Development: A comprehensive and structured training program, complemented by ongoing education and opportunities for career advancement.
• Paid Time Off: Generous vacation accrual and paid time off policies.
• Holidays: 7 paid holidays per year, in addition to 2 floating holidays.
• Health Benefits: Visual Comfort pays the majority of employees medical, vision, and dental coverage, available starting the first of the month following your start date.
• Insurance: Company-provided life insurance and short-term disability coverage.
• Retirement: 401(k) plan with company matching up to 4%, available beginning the first of the month following your hire date.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 11-50 employees