Intern, Administration

China CITIC Bank International Limited•New York, NY

1d•Onsite

About The Position

Mandatory Reference Checking Scheme (“MRC”) for Hong Kong The Mandatory Reference Checking Scheme is a framework to facilitate Authorized Institutions (“AIs”) to bilaterally obtain reference information during their recruitment process for certain positions, such that misconduct information in an individual’s previous employments can be provided to AIs to inform their employment decisions. For information related to MRC Scheme, “Frequently Asked Questions for In Scope Individuals” is published by HKAB/Industry Guidelines (https://www.hkab.org.hk/en/home) or further information will be available upon request, if it is applicable to the position(s) applied. Country of Location: United States of America

Responsibilities

Maintain effective telephone operation and proactive calendar management to ensure quality services are provided
Restock, organize, and maintain office inventory
Manage the branch’s general email
Manage mail service including receiving, sorting, forwarding of incoming mails & packages, and postmarking and sending outgoing mails & packages
Assist with employees’ weekly sign-in sheets
Coordinate and organize internal meetings, including meeting room reservations, meeting room set-up, and clean-up
Handle accounts payable bills / monthly invoices, and expense report
Liaise routine services with contracted vendors
Coordinate with the building management for visitor registration and service requests including office maintenance, and etc.
Ensure cleanliness of the office
Assist Administration Manager with daily administrative tasks and other operational ad-hoc duties
Handle staff application for leave, and maintain record files
Maintain Training Records, Block Leave Tracking, and coordinate training arrangements when necessary
Assist in handling employees’ benefits including TransitChek, Disability Report and etc.
Assist the onboarding process including the preparation and administration of all related paperwork, packets, new employee folders, and etc.