Fleet Administration Intern

City of New York•New York, NY

4d•Hybrid

About The Position

The NYC Department of Buildings is responsible for ensuring the safe and lawful use of buildings and properties by enforcing the NYC Construction Codes, Energy Code and Zoning Resolution. We facilitate compliant development with integrity, efficiency, and professionalism. We are committed to becoming a premier municipal building organization, dedicated to enhancing the quality of life for all New Yorkers and making our city safer. We are committed to improving our performance and developing procedures that are streamlined, understandable and transparent. Asset Management is responsible for the management of facilities, fleet, materials, office services, and space planning. The Fleet Administration team within Asset Management is responsible for tracking vehicle utilization and assignments, tracking vehicle maintenance reports, maintaining vehicle registrations, inspections, and other DMV-required documentation, acting as liaison with Department of Finance, resolving and dispositioning parking and moving violations, preparing fleet purchase requests, reviewing and auditing EZPass usage, coordinating Department of Transportation permit allocations and requests, reviewing and submitting all vehicle accident and incident reports into the Department of Citywide Administrative Services CRASH database, tracking mileage logs, assisting in the preparation of the Fleet Budget, coordination of Agency WEX Card (gas pin) assignments, managing the Agency Zip Car Account, and monitoring expenses and budget related to all Fleet activity, including but not limited to Fuel, Maintenance, EZPass, Zipcar, and Employee Personal Expense Reimbursement. The Intern will assist Fleet Administration with projects, including, but not limited to, EZPass utilization audits, conducting and documenting physical inspections of Agency vehicles, analyzing vehicle accident reports, and monitoring expenses. Please note that this position does not involve any mechanical repairs, installations, etc.

Requirements

Matriculation at an accredited college or graduate school.
Employment is conditioned upon continuance as a student in a college or graduate school.

Nice To Haves

Specific course of study in information technology, computer science, management information systems, data processing, or closely related field (for Assignment Level II).
9 semester credits in an acceptable course of study (for Assignment Level II and III).
Specific course of study in information technology, computer science, management information systems, data processing, or other area relevant to the information technology project(s) assigned (for Assignment Level III).

Responsibilities

Assist Fleet Administration with projects, including EZPass utilization audits.
Conduct and document physical inspections of Agency vehicles.
Analyze vehicle accident reports.
Monitor expenses related to fleet activity.
Track vehicle utilization and assignments.
Track vehicle maintenance reports.
Maintain vehicle registrations, inspections, and other DMV-required documentation.
Act as liaison with Department of Finance, resolving and dispositioning parking and moving violations.
Prepare fleet purchase requests.
Review and audit EZPass usage.
Coordinate Department of Transportation permit allocations and requests.
Review and submit all vehicle accident and incident reports into the Department of Citywide Administrative Services CRASH database.
Track mileage logs.
Assist in the preparation of the Fleet Budget.
Coordinate Agency WEX Card (gas pin) assignments.
Manage the Agency Zip Car Account.
Monitor expenses and budget related to all Fleet activity, including but not limited to Fuel, Maintenance, EZPass, Zipcar, and Employee Personal Expense Reimbursement.