Interior Design Procurement & Expediting Coordinator

Brianna Michelle Design•Orlando, FL

13h•Onsite

About The Position

Brianna Michelle Design is a luxury residential interior design firm based in Winter Park, Florida, specializing in high-end residential interiors, custom furnishings, and thoughtfully designed spaces. The firm is seeking an experienced, organized, and proactive Interior Design Procurement & Expediting Coordinator for its Winter Park office. This is a full-time, in-office position and is not remote or hybrid. The coordinator works closely with the interior design team to prepare client proposals, process purchase orders, and follow up with vendors from order placement through delivery. The role focuses on purchasing and expediting furniture, lighting, upholstery, and other interior furnishings for luxury residential projects. It requires strong organization, attention to detail, and the ability to manage multiple projects and vendor orders at once. Warehouse receiving and installation coordination are handled by a separate team.

Requirements

2–3 years of experience in interior design procurement, purchasing, or expediting, preferably within a residential interior design firm.
Experience purchasing and tracking furniture, lighting, upholstery, and other interior furnishings.
Familiarity with the interior design proposal and purchase order process.
Experience managing multiple vendor orders and tracking production and shipping timelines.
Comfort contacting vendors and manufacturers proactively to obtain updates and resolve outstanding questions.
Experience with project management software such as Asana, Monday.com, or similar platforms.
Excellent organizational skills and exceptional attention to detail.
Strong written and verbal communication skills.
Ability to manage multiple priorities in a fast-paced environment.
Self-motivated, adaptable, and comfortable working independently.

Nice To Haves

Hands-on experience with Studio Designer, including proposals, purchase orders, and procurement tracking.
Experience working for a luxury residential interior design firm.
Knowledge of custom furniture manufacturing, upholstery, COM/COL materials, and vendor lead times.
Experience with trade-only furniture and lighting vendors.
Advanced experience using Asana for project tracking and team communication.
Familiarity with QuickBooks or similar accounting software.

Responsibilities

Collaborate with the design team to prepare accurate client proposals in Studio Designer.
Gather and verify product specifications, finishes, dimensions, quantities, pricing, and vendor information.
Create, revise, and manage client proposals and purchase orders.
Convert approved proposals into purchase orders and submit orders to vendors.
Confirm pricing, availability, lead times, and order details with manufacturers and vendors.
Coordinate with accounting regarding client payments and vendor deposits.
Maintain organized purchasing records and documentation.
Proactively expedite active orders from placement through production, shipping, and delivery.
Contact manufacturers and vendors by phone and email to obtain order updates.
Confirm order acknowledgments, production schedules, estimated completion dates, and shipping timelines.
Track custom furniture, upholstery, lighting, and other interior furnishings.
Identify potential delays, backorders, discontinued items, and production issues.
Follow up on outstanding orders without requiring reminders.
Maintain accurate estimated delivery dates and promptly communicate changes.
Escalate issues that could affect project schedules or client expectations.
Maintain accurate purchasing and expediting records in Studio Designer and Asana.
Provide regular order-status updates to the design and operations teams.
Coordinate with designers regarding product selections, revisions, and purchasing requirements.
Monitor purchasing deadlines and upcoming delivery milestones.
Communicate relevant shipping information to the team responsible for warehouse receiving and installations.
Ensure project documentation is accurate, organized, and consistently updated.