Procurement & Logistics Coordinator – Interior Design
About The Position
Brianna Michelle Design is a luxury residential interior design firm based in Winter Park, Florida. The Procurement & Logistics Coordinator supports purchasing from initial client proposals through order placement, vendor follow-up, shipping, and delivery tracking. Working closely with the design team, this hands-on role prepares proposals, processes purchase orders, coordinates with vendors, and tracks orders through delivery. The position calls for a motivated, organized, detail-oriented self-starter who can manage multiple priorities, adapt when plans change, communicate effectively, take ownership, and contribute to the growth of the firm. This is a full-time, in-office position in Winter Park, Florida; it is not remote or hybrid.
Requirements
- 2–3 years of experience in procurement, purchasing, order management, logistics, or a related field.
- Strong organizational skills and exceptional attention to detail.
- Ability to manage multiple tasks and changing priorities in a fast-paced environment.
- Excellent written and verbal communication skills.
- Comfort contacting vendors directly by phone to obtain updates and resolve questions.
- Proactive, dependable, and willing to take initiative.
- Experience with project management software and digital tracking systems.
- Proficiency with Microsoft Excel, Google Sheets, and general office applications.
- Ability to collaborate with a team while independently managing assigned responsibilities.
Nice To Haves
- Hands-on experience with Studio Designer, including proposals, purchase orders, and purchasing workflows.
- Experience using Asana, Monday.com, or similar project management software.
- Previous experience at an interior design firm, furniture showroom, or luxury home furnishings company.
- Familiarity with furniture manufacturing, custom orders, vendor lead times, and freight tracking.
- Experience managing multiple purchase orders and vendor relationships.
- Familiarity with QuickBooks or similar accounting software.
Responsibilities
- Work with the interior design team to prepare accurate client proposals.
- Gather and verify product specifications, pricing, finishes, quantities, and vendor information.
- Create and update proposals and purchase orders in Studio Designer.
- Process approved orders and obtain vendor confirmations.
- Coordinate with the accounting team regarding payments and vendor deposits.
- Maintain accurate purchasing records and documentation.
- Track active orders from placement through production, shipping, and delivery.
- Contact vendors by phone and email to confirm order status, lead times, and shipping dates.
- Follow up on outstanding orders and identify potential delays, backorders, and product availability issues.
- Communicate order updates and concerns to the design and operations teams.
- Maintain accurate estimated delivery dates and order tracking information.
- Maintain purchasing records and project updates in Studio Designer and Asana.
- Collaborate with designers to ensure proposals and orders reflect approved selections.
- Monitor purchasing deadlines and prioritize time-sensitive requests.
- Communicate shipment and delivery information to appropriate internal team members.
- Assist with improving purchasing workflows and maintaining organized project documentation.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
