Interdisciplinary Team Conference Coordinator

Mary Free Bed Rehabilitation Hospital•Grand Rapids, MI

About The Position

The Interdisciplinary Team Conference Coordinator audits and reviews the inpatient rehabilitation team conference process to ensure compliance with CMS regulations, documentation requirements, and organizational standards. The role partners with the prospective payment system (PPS) team to monitor conference completion, identify compliance risks, support standardized workflows, and ensure accurate documentation of interdisciplinary team conferences. The coordinator serves as a resource to clinical teams on conference requirements, documentation standards, and compliance expectations. The role also collaborates with clinical, health information management, revenue cycle, and operational teams to reduce compliance risk and support reimbursement integrity. The position is part-time, 20 hours per week. Mary Free Bed is a not-for-profit, nationally accredited rehabilitation hospital serving children and adults through inpatient, outpatient, sub-acute rehabilitation, orthotics and prosthetics, and home and community programs. Its mission is restoring hope and freedom through rehabilitation.

Requirements

Associate degree or equivalent training through at least five years of progressive on-the-job experience.
Familiarity with electronic health record (EHR) systems.
Strict adherence to HIPAA guidelines and patient privacy rules.
Quick learning style and ability to ask discerning questions.
Sense of urgency and ability to adapt quickly to changing priorities.
Knowledge of healthcare documentation practices and interdisciplinary care processes.
Strong organizational skills and ability to manage multiple priorities and deadlines.
Effective verbal and written communication skills.
Proficiency with Microsoft Office applications, particularly Outlook, Word, and Excel.
Strong attention to detail and ability to identify documentation or process concerns.
Ability to work independently and collaboratively with interdisciplinary teams.
Excellent analysis and problem-solving skills.
Information-management skills and ability to interpret, communicate, and present data.

Nice To Haves

Experience as a RHIA, RHIT, COTA, PTA, or LPN.
Exposure to CMS regulations, compliance monitoring, or quality improvement activities.

Responsibilities

Track interdisciplinary team conferences to ensure compliance with CMS, accreditation, and organizational requirements.
Monitor patient scheduling and conference completion to ensure required meetings occur within established timeframes.
Ensure required disciplines participate in conferences and physician concurrence is appropriately documented.
Conduct real-time audits of conference processes and identify potential documentation or compliance gaps.
Maintain tracking tools, reports, and dashboards to monitor team conference compliance.
Audit conference documentation for completeness, accuracy, and regulatory compliance.
Identify and communicate changes in regulatory requirements and assist with implementing process improvements.
Escalate compliance concerns and collaborate with stakeholders to resolve documentation issues.
Serve as a resource to clinical teams regarding team conference requirements, documentation standards, and compliance expectations.
Support internal audits, accreditation activities, and regulatory readiness efforts.
Collaborate with clinical, HIM, revenue cycle, and operational teams to reduce compliance risk and support reimbursement integrity.
Demonstrate excellent customer service and standards of behavior; encourage, coach, and monitor these standards in team members.
Promote teamwork and direct communication with co-workers and handle confidential information discreetly and sensitively.
Identify problems and seek solutions as part of quality improvement efforts.
Promote patient and family satisfaction and participate in departmental efforts to monitor and report customer service.