Intake Supervisor

VieMed Careers•Lafayette, LA

1d•Onsite

About The Position

This position is responsible for performing a variety of systems administration and support tasks. The role involves designing, implementing, and enforcing policies and procedures. The Intake Supervisor will direct, lead, and coordinate the overall functions for the medical authorizations, billers, intake, and post-acute departments, which comprise over 20 individuals. Key responsibilities include streamlining effective authorizations, billers, intake, and post-acute processes, serving as the practice expert in these areas, and overseeing the operations of these departments, including charge entry, referral intake, and insurance verification. The role also includes supervising office personnel, managing work allocation, training, problem resolution, performance evaluation, and motivating employees. Additionally, the position involves auditing current procedures to improve efficiency, providing and coordinating training for staff, managing time-off requests to ensure operational continuity, and maintaining knowledge of health information management issues like HIPAA and other health regulations. The Intake Supervisor ensures that all operations are consistent with department protocols and comply with Federal, State, and payer regulations. Bi-weekly staff meetings are held to foster team building and ensure adherence to protocols. All concerns are to be reported directly to the Intake Supervisor and Intake Manager.

Requirements

High School Diploma or equivalent
Basic understandings of medical insurance benefits
Skill in establishing and maintaining effective working relationships with other employees, patients, organizations, and the public.
Effectively communicate with physicians, patients, insurers, colleagues, and staff
Able to read and understand medical documentation effectively.
Knowledge and understanding of same and similar DME equipment.
Knowledge and understanding of In-network vs Out of Network, PPO, HMO
Thorough understanding and maintaining of medical insurances company’s regulations and requirements to include but not limited to Medicare and Medicaid.
Working knowledge of CPT, HCPCS & ICD10 codes, HCFA 1500, UB04 claim forms, HIPAA, billing and insurance regulations, medical terminology, insurance benefits.
Learns and maintains knowledge of current patient database & billing system.
Up to date with health information technologies and applications
Proficient in Microsoft Office, including Outlook, Word, and Excel

Nice To Haves

One (1) to two (2) years working for a Durable Medical Equipment company or relevant medical office experience preferred.

Responsibilities

Performs a variety of systems administration and support tasks.
Designs, implements, and enforces policies and procedures.
Directs, leads, and coordinates the overall functions for the medical authorizations, billers, intake, and post-acute departments.
Streamlines effective authorizations, billers, intake, and post-acute processes.
Serves as the practice expert for all authorizations, billers, intake, and post-acute processes.
Oversees the operations of the authorization, billers, intake, and post-acute departments, including charge entry, referral intake and insurance verification.
Supervises office personnel, which includes work allocation, training, and problem resolution; evaluates performance and makes recommendations for personnel actions; motivates employees to achieve peak productivity and performance.
Audits current procedures to monitor and improve efficiency of Authorizations, Billers, Intake, and Post-Acute operations.
Provides, oversees, and/or coordinates the provision of training for new and existing billing, authorization, intake, and post-acute staff on applicable operating policies, protocols, systems and procedures, standards, and techniques.
Coordinates team members request for any time away from work in a manner that does not negatively impact necessary daily functions.
Maintains a working knowledge of all health information management issues such as HIPAA and all health regulations.
Ensures that the activities of the Authorization, Billing, Intake, and Post-Acute operations are conducted in a manner that is consistent with overall department protocol, and in compliance with Federal, State, and payer regulations, guidelines, and requirements.
Holds bi-weekly staff meetings for authorizations, billers, intake, and post-acute to ensure proper team building and protocol.
Reports all concerns or issues directly to Intake Supervisor and Intake Manager.
Answers telephone in a polite and professional manner.
Communicates information to appropriate personnel and management in a timely manner.
Establishes and maintains effective communication and good working relationships with co-workers, patients, organizations, and the public.
Utilizes initiative, strives to maintain steady level of productivity and is self-motivated.
Handles Protected Health Information (PHI) for duties related to document and report preparation, strictly adhering to policies and procedures to protect PHI as required by the HIPAA Privacy Rule.