Insurance Defense Legal Secretary

State Farm•Saint Petersburg, FL

1d•Hybrid

About The Position

Rebecca (Missie) Hendry & Associates, insurance staff counsel for State Farm Insurance Companies, is seeking a Legal Secretary to join its Claim Litigation office in St. Petersburg, Florida. The role supports attorneys throughout the litigation process in a collaborative, team-oriented environment. The Legal Secretary manages calendars, coordinates litigation activities, maintains legal files, and communicates with clients, claim partners, courts, opposing counsel, and vendors. The office provides access to experienced colleagues and peer mentors, with opportunities for professional development and career advancement. This is a hybrid position involving both in-office and remote work. Employees must work in the office, and the first 60 business days are in-office for training. Work arrangements may change based on business needs. The schedule is Monday through Friday, 8:30 a.m. to 5:00 p.m.

Requirements

Experience managing legal calendars, scheduling litigation activities, and tracking critical deadlines.
Strong organizational and time-management skills, including the ability to prioritize competing demands, manage multiple tasks, and meet deadlines.
Excellent interpersonal skills and professional telephone etiquette.
Experience with electronic court filing systems and procedures.
Ability to adapt to a corporate legal environment and work effectively in a collaborative, team-oriented setting.
Strong written and oral communication skills, including proofreading, document formatting, and attention to detail.
Strong typing skills with a high degree of accuracy.
Working knowledge of Florida's electronic court filing system.
Working knowledge of Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
Working knowledge of legal case management systems.
Working knowledge of electronic document management and storage systems.
Working knowledge of Adobe Acrobat for PDF editing and document management.
Must be eligible to lawfully work in the United States immediately; State Farm will not sponsor applicants for U.S. work opportunities.

Nice To Haves

3–5 years of recent legal secretary experience in civil defense litigation, preferably insurance defense or personal injury.
Knowledge of legal and medical terminology, local and state rules regarding pleadings and pre-trial procedures, deadlines, and court filing requirements.

Responsibilities

Apply knowledge of legal procedures and processes to support attorneys throughout the litigation process.
Manage attorney calendars, deadlines, and scheduling to coordinate legal activities on time.
Process incoming and outgoing correspondence, manage mail, and maintain electronic legal files.
Schedule and coordinate litigation events, including depositions, mediations, and hearings.
Communicate professionally and effectively with clients, claim partners, courts, opposing counsel, and vendors.
Prepare, serve, and follow up on initial discovery to the plaintiff.

Benefits

Potential yearly incentive pay up to 9% of base salary.
Annual raises and bonuses.
Health and wellbeing programs, with State Farm paying most of the healthcare premium and multiple medical plan options.
Vision, dental, telemedicine, and access to 24/7 mental health professionals.
Educational benefits, including training programs and tuition assistance.
Employee resource groups and mentoring.
Fertility, IVF, and adoption assistance.
College coaching, national discount programs, financial workshops, and free financial coaching.
Time-off policies, initially up to 20 days annually, plus parental leave, paid holidays, a celebration day, life leave, bereavement leave, and community service/education support days.
Matching Gift Program, Good Neighbor Grant Program, and Employee Assistance Fund.
Free financial advisors and a 401(k) plan with company contributions up to 7% of salary.