Instruction & Classroom Support Technician 2

The Evergreen State College Portal•Olympia, WA

About The Position

Provides instructional, technical, production, facilities, supervisory, scheduling, fiscal, communication, and building operations support for performing and media arts spaces and programs. Supports faculty and students across music, dance, and theater activities, including classes, rehearsals, performances, independent projects, and events. The position prepares and maintains spaces and equipment, trains students in safe equipment use, advises productions, coordinates events and facility rentals, and helps ensure facilities are safe and functional. The role leads student employees and crews, coordinates space and equipment scheduling, supports instrument circulation, tracks budgets and inventory, and works with faculty, students, campus partners, Media Services, IT, Police Services, Facilities, and external clients. It also supports building access and security, maintains web and instructional materials, and participates in campus events, committees, and initiatives. Performs related duties as assigned.

Responsibilities

Provide learning support and technical advice to faculty during classes, workshops, rehearsals, and performances, including equipment setup and troubleshooting for sound, lighting, projection, recording, and stage systems.
Train students in safe and effective use of performing arts equipment and systems through hands-on instruction, proficiency assessments, and supervised practice.
Develop and maintain instructional documentation, tutorials, quick-reference guides, and training materials for equipment, software, and facilities.
Prepare performance, rehearsal, and studio spaces and equipment for classes and programs each quarter.
Conduct student equipment and facility proficiencies in collaboration with faculty and assess readiness for independent work.
Consult with students on independent projects, helping them identify resources, create technical plans, and solve problems in performing arts facilities.
Research and recommend equipment and software acquisitions for instructional spaces.
Assess workflows for facility functions and communicate procedural changes through signage, website updates, trainings, and proficiency requirements.
Serve as production advisor for performances and events in the Communications Building.
Coordinate production technical elements, including sound reinforcement, lighting, projection, recording, and stage setup, in collaboration with Media Services as needed.
Manage technical and logistical arrangements for events and facility rentals, including defining requirements with outside clients.
Develop and maintain technical riders, production schedules, run sheets, and contact sheets.
Conduct safety briefings and enforce safety protocols for production and event participants and crews.
Support student-led productions and performing arts club activities through technical guidance, facility access coordination, and production oversight.
Maintain, test, troubleshoot, and coordinate repairs for performing arts equipment and systems across facilities.
Ensure performing arts spaces are safe, functional, and compliant with applicable safety regulations and fire codes.
Manage risk assessments and implement preventative measures for hazards in production and instructional activities.
Maintain equipment inventory records, prepare equipment for circulation and use, track maintenance schedules, and coordinate repairs or replacements.
Oversee instrument check-out operations, including inventory, general care, maintenance tracking, and repair or replacement scheduling.
Configure and maintain specialized technology in instructional and performance spaces in consultation with campus IT and Media Services.
Lead student employees, including recruitment, hiring, training, scheduling, mentoring, evaluation, and performance management.
Establish student employee learning outcomes that promote technical proficiency, interpersonal skills, and an inclusive environment.
Supervise student crews during productions, events, and daily operations; delegate tasks and ensure professional conduct and safety compliance.
Oversee student-staffed service points, including the Information Office and Music Instrument Check-Out.
Coordinate and negotiate quarterly performance, rehearsal, studio, and classroom space requests and equipment needs; assign space to meet instructional and programmatic needs.
Process faculty class scheduling requests and event or production applications from students, organizations, campus departments, and external users.
Maintain data in campus and departmental scheduling systems and forward finalized schedules to space management promptly.
Support room scheduling for Independent Learning Contract students and program students.
Coordinate building access, key management, and after-hours arrangements with Police Services and other units.
Monitor and track expenditures across building and production budgets with supervisors and campus partners.
Enter and reconcile financial data in area database systems and develop and monitor allocated student staff funds.
Represent performing arts facilities to the campus community and public by providing tours and information about curriculum and resources.
Facilitate communication about space, equipment, and production needs and mediate scheduling and resource conflicts in consultation with supervisors and campus partners.
Maintain the building and program web presence with the campus web team and keep information accurate and current.
Participate in the performing arts learning community and promote a healthy, collaborative work environment.
Collaborate with Media Services on shared initiatives, cross-departmental projects, and campus events involving performing arts spaces or resources.
Authorize, track, and audit building keys and support new faculty and staff integration into the Communications Building.
Submit and track Facilities work orders and coordinate custodial needs for daily operations and events.
Oversee building opening, closing, and security procedures.
Maintain building inventory records for furniture, borrowed equipment, instruments, and fixed assets, and manage archive files.
Provide production and technical support for campus events and workshops as needed in collaboration with Media Services.
Participate in general staff meetings for Media Services and related campus units, and in campus committees and working groups related to space management, safety, or performing arts programming.
Coordinate new initiatives in the Communications Building as assigned and perform related work.