Institutional Giving Coordinator

MANNA FoodBank•Mills River, NC

9d•Hybrid

About The Position

The Institutional Giving Coordinator provides administrative and operational support for MANNA FoodBank’s foundation, corporate, and institutional fundraising efforts. This role manages grant systems, stewardship tracking, funder documentation, reporting calendars, donor research support, and cross-department coordination to ensure timely, accurate, and organized fundraising operations. This position serves as a key support role for institutional giving by maintaining the Grant Grid, supporting proposal preparation and post-award compliance, coordinating stewardship touchpoints, managing external reporting platforms, and strengthening data integrity across development systems. The coordinator works closely with the Grants Manager and Development team to support strong funder relationships and reliable internal processes. This role helps ensure MANNA’s institutional fundraising systems remain organized, proactive, and effective.

Requirements

High School Diploma or Equivalent required
Up to two years of related work experience preferred
Strong organizational skills with acute attention to detail
Proficiency in Microsoft 365 (Outlook, Word, Excel, Teams/SharePoint)
Experience in administrative roles, nonprofit fundraising, or project coordination
Ability to manage multiple tasks and deadlines with minimal supervision
Comfort navigating digital platforms and shared drives
Current driver’s license required
copy of current auto insurance
clean MVR required

Responsibilities

Provide administrative support for foundation and corporate fundraising efforts by conducting donor research, documenting activities, and preparing proposals.
Research foundation and corporate prospects and maintain current donor profiles, including giving history, funding priorities, deadlines, contacts, and relationship notes
Track relevant funding opportunities and maintain accurate records of deadlines and submission requirements
Gather the most current application guidelines, addenda, attachments, and supporting documents for proposals and reports
Prepare grant templates and support materials for grant portals, applications, and reporting requirements
Maintain records of outreach, proposals, reports, and funder communications across development systems
Support proposal preparation by organizing submission materials and maintaining internal timelines
Maintain the Grant Grid as the central cross-department tool for grant compliance, reporting requirements, and internal accountability.
Manage and update the Grant Grid to track grant restrictions, reporting deadlines, budget thresholds, compliance requirements, internal responsibilities, and submission timelines
Monitor upcoming report deadlines, compliance requirements, missing documentation, and follow-up needs, communicating updates to the Grants Manager and relevant staff
Ensure Grant Grid visibility supports alignment across Development, Finance, Programs, and Leadership
Maintain version control and complete filing of award letters, contracts, budgets, reports, and grant documents in SharePoint
Archive closed grants and ensure files remain accessible and audit-ready
Complete accurate pre-award and post-award data entry to support compliance, reporting, and internal tracking
Provide consistent, timely stewardship for institutional funders and donor partners, using DonorPerfect and Monday.com as the primary tracking systems.
Coordinate and document stewardship touchpoints for foundation and corporate funders throughout the year in DonorPerfect and Monday.com
Prepare and send thank-you letters, acknowledgment communications, grant updates, and report follow-up materials
Track recognition requirements, stewardship deadlines, and follow-up timelines to ensure timely communication
Support Development Team leadership with stewardship coordination for institutional funders and major donor relationships
Assist with donor visits, tours, and stewardship events as needed
Maintain MANNA’s organizational profiles and annual reporting requirements with external nonprofit evaluators and funder-facing platforms.
Manage annual profile updates and required submissions for Candid and Charity Navigator.
Coordinate documentation needed for ratings, seals, transparency requirements, and public-facing organizational credentials.
Ensure consistency and accuracy across all external reporting platforms
Strengthen accuracy, consistency, and usability across development systems and workflows.
Monitor and maintain data integrity across SharePoint, Monday.com, Instrumentl, DonorPerfect, and Keeper Security
Identify and correct incomplete, outdated, or inconsistent records
Ensure development systems remain current, organized, and aligned for fundraising operations and reporting
Support workflow improvements and automation opportunities that reduce manual work and improve efficiency
Maintain secure access and credential management for grant portals and reporting systems