Inpatient Summer Student

Casey House•Toronto, ON

6d•Onsite

About The Position

Reporting to the Inpatient Clinical Manager, the Inpatient Summer Student will support the day-to-day functioning of the inpatient unit through a combination of inventory and supply management, records organization, and quality improvement activities. Working closely with inpatient program assistants, clinical staff, and the Quality Lead, this role offers a hands-on introduction to the healthcare environment, with a focus on clinical operations, documentation, and infection prevention and control practices. You will help ensure that staff have the supplies, information, and systems they need to provide high-quality, client-centered care.

Requirements

Currently enrolled in, or a recent graduate of, a degree or diploma program in Nursing, Health Sciences, Health Information Management, Data/Informatics, or a related field.
Knowledge of the healthcare environment and familiarity with medical and/or mental health terminology.
Strong organizational, time-management, decision-making and problem-solving skills
Able to work independently, prioritize tasks, and meet deadlines in a busy clinical environment.
Comfortable with administrative tasks, data entry, and working with both paper and electronic records.
Must be able to safely lift up to 20 lbs (e.g., files, supply boxes) as part of inventory and records work.
A commitment to confidentiality, professionalism, and client-centered, equitable care.
Eligible per the requirements of the Government of Canada Summer Jobs program (see further below).
between 15 and 30 years of age at the beginning of the employment period
be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment and
have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations

Nice To Haves

Experience in an administrative role, preferably in a healthcare setting, is an asset.
Knowledge of the Personal Health Information Protection Act (PHIPA) and other applicable privacy regulations is an asset.

Responsibilities

Conduct routine PPE inventory on inpatient units.
Assist with organizing and replenishing relevant inpatient supplies, as assigned.
Review and organize inpatient paper medical and hospital records.
Review and organize inpatient electronic medical records.
Assist with data conversion and data migration activities related to inpatient files.
Make recommendations for document storage (paper and/or digital) and support the development of appropriate filing systems.
Organize documents that no longer need to be retained and prepare them for secure destruction.
Assist with faxing inpatient-related medication orders and ensuring accurate documentation of transmissions.
Sort, label, and store inpatient files in accordance with established procedures.
Provide clerical support to inpatient program assistants and nursing staff (e.g., photocopying, filing, basic communications).
Assist with policy review, data entry, and other clerical inpatient tasks.
Support other inpatient clinical projects as assigned.
Follow procedures and instructions accurately and work collaboratively with the clinical team.
Complete hand hygiene audits on inpatient units, following established tools and processes.
Participate in chart audits and other inpatient quality initiatives coordinated by the Quality Lead.
Uphold the highest standards of confidentiality when handling personal health information and other sensitive documents.