Information Systems Assistant
About The Position
The Information Systems Assistant is a member of the Water Division and reports to the Water Asset Risk Manager. The position populates, maintains, and manages water asset data and other information, including operations and maintenance reports, parts and equipment inventories, geospatial (GIS) data, laboratory data and records, and personnel records. It uses Microsoft Office and database-driven administrative applications to manage data and provide useful reports and information to other personnel. The role also provides front-office and administrative support, manages and distributes information from systems such as Maximo Asset Management, and performs GIS data quality control. The assistant reads and interprets engineering plans, plats, legal descriptions, permits, GPS data, and aerial imagery to verify information before entering it into GIS. The role supports end users with database and usability challenges, suggests improvements to information management and processes, and maintains a general understanding of water treatment processes, compliance practices, and NTMWD policies and procedures.
Requirements
- High school diploma or GED.
- Valid Texas Driver's License.
- Proficiency using Microsoft word-processing, spreadsheet, and database programs.
- Familiarity with SQL databases and understanding of the importance of data integrity.
- Ability to communicate effectively in written and verbal formats with supervisors, peers, and subordinates.
- Ability to learn and adapt to changing technology and data management tools, including evolving GIS technology.
- Good planning and organization skills; ability to work in a fast-paced environment, both independently and as part of a team.
- Motivation, initiative, attention to detail, and problem-solving skills.
- Ability to drive a District vehicle for business and maintain a current, valid, vehicle-appropriate driver’s license.
Nice To Haves
- Associate degree or administrative certification.
- Experience using relational databases and data retrieval (SQL).
- Experience with ESRI's ArcGIS suite software, version 10.0 or higher.
Responsibilities
- Use Microsoft Office software to manage operations, maintenance, and administrative data and provide reports and information to personnel.
- Provide front-office support, including reception, filing, administrative support, purchasing, scheduling, time-card management, and other administrative duties.
- Achieve proficiency in and manage information in Maximo, Laserfiche, ESRI, GIS, HACH-WIMS, SQL-based reporting packages, the District’s Financial Information Systems, and other administrative software.
- Manage, maintain, and distribute information from applications such as Maximo Asset Management.
- Perform quality control checks of GIS data to ensure data integrity.
- Read and interpret engineering plans, plats, legal descriptions, permits, GPS data, and aerial imagery to verify data accuracy and completeness before GIS entry.
- Assist and support end users experiencing database and usability challenges.
- Suggest improvements to information management, process efficiency, and knowledge management activities.
- Maintain a general understanding of water treatment processes and compliance practices.
- Participate in team meetings and proactively provide input and suggestions.
- Maintain an understanding of NTMWD policies and procedures.
- Perform other duties as assigned.
Benefits
- Comprehensive health and wellness packages.
- Generous paid time off.
- Professional development opportunities.
- Robust pension plan.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
