Impound Admin Notary - On-Site - Dallas, Texas

Motorola Solutions•Dallas, TX

21d•$47,840 - $52,000•Onsite

About The Position

This position will work closely with Impound Management and team members to complete assigned administrative tasks necessary to facilitate the timely and compliant release and recovery of vehicles from impound facilities nationwide. The Impound Admin Notary will provide administrative and document support for SCM and MV Impound operations, including preparing state-specific forms, hold harmless agreements, authorization documents, and other documentation required to facilitate the release of impounded vehicles. The role will notarize documents as required, coordinate document submission and delivery (delivering them to appropriate mailing or shipping locations, including FedEx and USPS), track outstanding documentation, and complete additional administrative duties as assigned by Impound Management.

Requirements

Legal authorization to work in the U.S. indefinitely; employer work permit sponsorship is not available for this position
2 years experience in repossession, asset recovery, impounds, automotive finance, or document processing
High School Diploma or equivalent
Strong attention to detail and ability to accurately prepare legal and state-specific documentation
Ability to manage multiple assignments and prioritize time-sensitive documentation
Strong organizational, written communication, and recordkeeping skills
Proficiency with Microsoft Office, G-Suite, and related business applications
Ability to follow established processes while identifying missing or incomplete documentation
Strong written, verbal communication, and organizational skills with the ability to manage multiple assignments and meet time-sensitive deadlines
Basic proficiency with computers, email, and/or similar business applications (Microsoft Office, G-Suite, email)
Demonstrated attention to detail and ability to accurately complete and review documentation
Ability to follow established procedures and maintain confidential or sensitive information
Current Notary Public commission or ability and willingness to obtain a Notary Public commission as part of the onboarding process

Responsibilities

Prepare, process, and notarize required documentation to support the efficient recovery of assets from impound facilities.
Prepare state-specific forms, hold harmless agreements, authorization documents, and other documentation required to facilitate the release of impounded vehicles.
Notarize documents as required.
Coordinate document submission and delivery (delivering them to appropriate mailing or shipping locations, including FedEx and USPS).
Track outstanding documentation.
Complete additional administrative duties as assigned by Impound Management.
Coordinate the delivery of required documentation, including electronic submission when permitted.
Prepare documents for shipment/delivery to appropriate mailing or shipping locations, including FedEx and USPS, to ensure documentation reaches the appropriate recipient within required timeframes.