Import Expense Coordinator
About The Position
The Import Expense Coordinator is responsible for accurately reviewing, processing, and reconciling all expenses related to international shipments. This role ensures timely payment of import-related invoices, maintains detailed cost records, and supports the logistics and finance teams by resolving discrepancies and improving expense-tracking processes. The ideal candidate must possess a solid operational and technical accounts payable background and proactively work to drive results. This person is a self-starter, flexible, has a high level of integrity and is action and goal-oriented in a fast-paced, team-oriented, collaborative environment. In this role, the position will work closely with all BIS departments as well as the corporate finance team.
Requirements
- High school diploma or equivalent required
- 2+ years of experience in accounts payable
- Strong understanding of freight invoices, customs documentation, and international shipping terminology
- Proficiency with Microsoft Excel and ERP systems
- Excellent attention to detail and organizational skills
- Strong communication and problem-solving abilities
Nice To Haves
- Bachelor’s degree in business, accounting, or supply chain preferred
- Experience in logistics or import/export operations
- AS400 experience
Responsibilities
- Review, verify, and process import-related invoices, including freight, customs, brokerage, drayage, warehousing, and accessorial charges
- Reconcile shipment expenses against purchase orders, bills of lading, and vendor documentation
- Maintain accurate cost records for all inbound shipments
- Communicate with freight forwarders, carriers, customs brokers, and vendors to resolve billing discrepancies
- Track and monitor shipment-related expenses to ensure alignment with budgets and contracts
- Prepare weekly and monthly expense reports for management review
- Assist with month-end closing activities, including accruals and cost allocation
- Support internal audits by providing documentation and cost breakdowns
- Collaborate with logistics, purchasing, and accounting teams to streamline processes and improve cost visibility
- Maintain organized digital and physical files for all import-related expenses
Benefits
- competitive salaries
- a comfortable work environment
- a full range of benefits including a 401k with a company match
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
