Expense Payable Coordinator

The TJX Companies, Inc.•Marlborough, MA

6d•Onsite

About The Position

The Opportunity: Contribute To The Growth Of Your Career. Review, update, and/or enter invoice information in the Expenses Payable system. Audit and reconcile invoices received from internal feeder systems or via electronic processes (internal or external systems); ensure compliance to EP standards, Best Practices, and Sarbanes Oxley requirements. Research and resolve exception invoices in the Oracle Open Interface and/or Workbench; work with originating source to research and correct discrepancies, invalid data, etc.; report issues to the appropriate contacts. Audit and resolve exception expense reports; review unpaid and large dollar invoices/expense reports; follow up on open items, invoices, and expense reports on hold, etc. Prepare and provide monthly reporting and analysis using EIS Oracle Reporting and Excel; build reports as needed; capture data for the department Sarbanes Oxley audits; monitor and track systems and other items. Respond to inquiries and questions from suppliers, Auditors, and internal regarding invoices, reimbursements, or payment status; work with various groups regarding standard methodologies. Assist with testing updates and changes to the EP system. Other tasks and projects as assigned.

Requirements

High School diploma required
Competent and fluid computer skills required including Microsoft Excel, Word, and Oracle a bonus
Strong decision making skills based on a mixture of analysis, experience, and judgement; ability to call out issues in a timely manner
Proven organizational and follow through skills with the ability to simultaneously effectively handle multiple tasks and clearly document findings as needed
Ability to provide high quality customer service to a variety of contacts in both verbal and written form
Ability to maintain an excellent attention to detail in a fast paced environment with changing needs

Nice To Haves

Associates/Bachelors degree preferred
Strong problem solving skills and ability to identify “out of the norm” scenarios

Responsibilities

Review, update, and/or enter invoice information in the Expenses Payable system.
Audit and reconcile invoices received from internal feeder systems or via electronic processes (internal or external systems); ensure compliance to EP standards, Best Practices, and Sarbanes Oxley requirements.
Research and resolve exception invoices in the Oracle Open Interface and/or Workbench; work with originating source to research and correct discrepancies, invalid data, etc.; report issues to the appropriate contacts.
Audit and resolve exception expense reports; review unpaid and large dollar invoices/expense reports; follow up on open items, invoices, and expense reports on hold, etc.
Prepare and provide monthly reporting and analysis using EIS Oracle Reporting and Excel; build reports as needed; capture data for the department Sarbanes Oxley audits; monitor and track systems and other items.
Respond to inquiries and questions from suppliers, Auditors, and internal regarding invoices, reimbursements, or payment status; work with various groups regarding standard methodologies.
Assist with testing updates and changes to the EP system.
Other tasks and projects as assigned.