Immigration Specialist

MKS Instruments•Andover, MA

About The Position

As an Immigration Specialist at MKS, you will partner with employees, managers, Human Resources, Legal, Recruiting, Payroll, Tax, Global Travel, Finance, and external immigration providers to support global mobility and immigration programs across the organization. The position reports to the Global Mobility Leader. The role manages employment-based immigration programs and coordinates with external counsel and vendors on immigration cases and documentation. It monitors case progress, work authorization validity, visa expirations, and compliance requirements; advises employees and managers on immigration and mobility matters; and collaborates across functions to facilitate international assignments and compliance. The specialist also maintains immigration records, dashboards, and reporting and identifies opportunities to improve processes, automation, compliance, and employee experience. The position operates primarily in a professional office or remote work environment and involves frequent computer use, communication and collaboration across global time zones, and participation in virtual and in-person meetings. The salary range is $71,025 to $94,700 per year, and the position is eligible for a discretionary annual bonus. MKS offers a comprehensive benefits package. Certain positions may require applicants to be U.S. persons due to access to controlled goods and technologies. MKS conducts background checks and drug screens in accordance with applicable law and company policies, and is generally hiring candidates who reside in states where it is registered to do business.

Requirements

Bachelor's degree in Human Resources, Business Administration, International Relations, Legal Studies, or a related field preferred; an equivalent combination of education and experience will be considered.
At least 2 years of experience supporting immigration, global mobility, HR operations, legal administration, or employee services in a multinational organization.
Experience supporting employment-based immigration processes and working with immigration vendors.
Strong proficiency with Microsoft Excel, Word, and PowerPoint.
Experience using HRIS platforms such as Workday, SuccessFactors, Oracle, or equivalent systems.
Strong analytical, organizational, and project coordination skills with exceptional attention to detail.
Excellent written and verbal communication skills.
Ability to manage confidential information and work effectively across cultures and geographies.

Nice To Haves

Experience working in an employment-based immigration firm.
Knowledge of international assignments, relocation programs, and cross-border employment activities.
Global Mobility Specialist (GMS®) certification or a related credential.

Responsibilities

Manage employment-based immigration programs, including work permits, visas, permanent residence applications, and related immigration processes.
Coordinate with external immigration counsel and vendors to prepare, submit, renew, and track immigration cases and documentation.
Monitor immigration case progress, work authorization validity, visa expirations, and compliance requirements, and provide timely stakeholder updates.
Serve as a subject matter resource for employees and managers on immigration policies, procedures, timelines, and mobility-related matters.
Collaborate with HR, Recruiting, Payroll, Tax, Global Travel, Finance, and Legal to facilitate international assignments, global mobility activities, and immigration compliance.
Maintain immigration records, dashboards, and reporting.
Identify opportunities to improve processes, automation, compliance, and employee experience.