HR Immigration & Compliance Specialist

Garver•Oklahoma City, OK

5d•Hybrid

About The Position

The HR Immigration & Compliance Specialist supports organizational compliance initiatives by administering employment-based immigration programs, monitoring workforce compliance requirements, and coordinating HR operational processes. The role serves as a subject matter resource for immigration administration, affirmative action activities, and remote worker compliance, partnering with employees, managers, legal counsel, vendors, and HR stakeholders to meet applicable regulations and company policies and to maintain accurate records. The position also provides cross-functional support and backup coverage for HR operations and onboarding activities. The role is based at a Garver office, with preferred locations in Rogers, Arkansas; Frisco, Texas; or Dallas, Texas. Hybrid arrangements may be available based on business needs. The work environment is primarily office-based, with occasional travel potentially required for meetings or training. The position is full-time, with a typical Monday-through-Friday schedule during standard business hours and flexibility as business needs require. It is expected to be classified as non-exempt, subject to review based on final duties and applicable wage and hour laws.

Requirements

Associate's degree in Human Resources, Business Administration, Legal Studies, or a related field, or an equivalent combination of education and experience.
Two or more years of experience in Human Resources, compliance administration, immigration administration, or a related field.
Experience coordinating processes that require regulatory compliance and detailed documentation.
Strong organizational and project coordination skills.
Experience maintaining confidential employee records and information.
Proficiency with Microsoft Office applications, including Excel.
Strong written and verbal communication skills.
Ability to manage multiple priorities and deadlines accurately.
Knowledge of employment-based immigration processes and documentation requirements.
Understanding of HR compliance principles, recordkeeping requirements, and workforce regulations.
Ability to audit, analyze, and maintain compliance-related records and data.
Strong attention to detail and commitment to accuracy.
Strong organizational, time management, and follow-up skills.
Strong customer service orientation and ability to communicate effectively with employees and managers.
Ability to maintain confidentiality and exercise sound judgment.
Ability to work collaboratively across departments and with external partners.
Ability to communicate effectively and perform the essential functions of the position with or without reasonable accommodation.

Nice To Haves

Bachelor's degree in Human Resources, Business Administration, Legal Studies, or a related field.
Experience supporting employment-based immigration programs and processes.
Experience with Affirmative Action Programs and compliance reporting.
Knowledge of remote workforce compliance considerations.
Experience with HRIS platforms such as ADP or similar systems.
HR certification such as SHRM-CP, PHR, or equivalent.
Knowledge of affirmative action compliance and reporting practices.

Responsibilities

Administer employment-based immigration processes, including case tracking, documentation management, employee communications, and coordination with immigration counsel and external vendors.
Conduct annual immigration compliance reviews and audits.
Maintain immigration records and reporting in accordance with federal regulations and organizational standards.
Manage remote-worker location processes, track work arrangements, maintain documentation, and support compliance with applicable employment, tax, and regulatory requirements.
Coordinate and administer remote-worker agreements and contract documentation as required.
Oversee employment-related drug-screening processes, including vendor coordination, status tracking, and record maintenance.
Support Affirmative Action Program initiatives, data collection, reporting, and compliance requirements.
Assist with audits, workforce analyses, and compliance reviews related to federal, state, and local regulations.
Provide backup support for HR data administration, including employee data updates, audits, reporting, and HRIS-related processes.
Maintain accurate records and documentation in accordance with company policies and regulatory requirements.
Respond to employee, manager, and stakeholder inquiries about immigration, compliance, and assigned HR programs.
Partner with internal stakeholders to support compliance initiatives and process improvements.
Protect confidential employee and organizational information.
Perform other duties as assigned.