Immersive Classroom Project Coordinator

UL Research Institutes • Evanston, IL

3d • Remote

About The Position

The Immersive Classroom Project Coordinator coordinates project activities, stakeholder communication, scheduling, documentation, and operational support for Research Experiences and Education Immersive Classroom initiatives. This role supports the planning, execution, and continuous improvement of immersive classroom experiences designed to engage internal teams, external partners, community organizations, and education-focused audiences. The role works to ensure immersive classroom projects are delivered on time, aligned to goals, and supported by clear processes, documentation, and communication. UL Research Institutes: At UL Research Institutes (ULRI), we expand the boundaries of safety science to create a more secure and sustainable world. For more than a century, we have studied the unintended consequences of innovation, designed solutions to mitigate risk and shared our findings with academia, scientists, manufacturers, and policymakers across industries. We identify critical safety and sustainability issues, asking the tough questions because we believe a safer world begins with knowledge. Build a safer, more secure, and sustainable future with us. Join us and work with our Research Experiences & Education teams who conduct the research required to produce that knowledge and put into practice. IREE: The Institute for Research Experiences & Education advances UL Research Institutes’ public safety mission by bringing ULRI safety science research and UL Standards & Engagement standards to students and educators across the education continuum through open-access platforms and resources shaped by educational research. Embracing a model in which the expertise of educators and researchers inform each other, our institute engages educators and youth in rigorous learning and educational experiences that build awareness, knowledge and skills, and critical thinking so everyone can see themselves as part of the safety sciences.

Requirements

• Bachelor's degree in business administration, project management, education leadership, or equivalent combination of education and experience.
• Experience coordinating projects, programs, events, presentations, outreach activities, or operational workflows involving multiple stakeholders.
• Experience working with multiple stakeholder groups and utilizing project management tools, scheduling tools, documentation systems, or web-based workflow platforms.
• Excellent communication, writing, and interpersonal skills.
• Strong organizational skills and attention to detail.
• Ability to work independently and as a part of a team.
• An eagerness to learn, adapt, and take on new challenges as part of a remote team or hybrid team environment
• Problem-solving and critical-thinking skills.
• Ability to manage multiple stakeholder groups and coordinate across departments.

Nice To Haves

• Proficiency in project management software and web-based tools, such as Monday.com, preferred.
• Interest or experience in nonprofit, education, outreach, immersive learning, technology-enabled learning environments, safety, social impact, or environmental issues preferred.

Responsibilities

• Collaborate with project leads and stakeholders to develop and maintain project plans, schedules, timelines, and deliverables supporting Immersive Classroom initiatives.
• Facilitate clear and effective communication among internal teams, external partners, community organizations, and other stakeholders, ensuring alignment and timely information sharing.
• Organize, support, and document regular project status meetings, capturing key discussions, decisions, and action items.
• Track and maintain project schedules and timelines, ensuring milestones are met, and tasks are completed on schedule.
• Coordinate Immersive Classroom activities, presentations, outreach events, and stakeholder engagements, supporting successful delivery and execution.
• Monitor project activities and stakeholder feedback, identifying issues, risks, or opportunities for improvement and escalating concerns as appropriate.
• Serve as a liaison to stakeholders interested in utilizing the Immersive Classrooms, gathering requirements, clarifying expectations, coordinating next steps, and maintaining ongoing communication.
• Prepare and maintain comprehensive project documentation, including project plans, status reports, meeting minutes, and stakeholder updates, presentation tracking, and post-project evaluations highlighting progress, challenges, achievements, and lessons learned.
• Contribute to continuous improvement efforts by applying lessons learned, incorporating best practices, and staying current on trends related to immersive learning environments and stakeholder engagement.
• Perform other duties as assigned.

Benefits

• bonus compensation
• comprehensive medical, dental, vision, and life insurance plans
• 401k matching structure of up to 5% of eligible pay
• additional 4% into your retirement saving fund after your first year of continuous employment
• paid time off, including vacation, holiday, sick, and volunteer days

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level