Imaging scheduler - Per Diem

American Addiction Centers•Park Ridge, IL

6d•$21 - $31•Onsite

About The Position

This position is responsible for accurately collecting and analyzing all required demographic, insurance/financial, and clinical data necessary to schedule patients for procedures and/or diagnostic testing. The Imaging Scheduler will maintain confidentiality of patient records according to HIPAA standards, monitor work volumes, identify problems, and notify management when additional support is necessary. This role involves scheduling patients using established procedures for Interventional and Diagnostic areas, ensuring accurate data entry, and following through on obtaining accurate information for all scheduled patients. The scheduler will also collect and document all third-party payor information, maintain current knowledge of payor mechanisms, and generate/assemble/process required documents for scheduled patients. Additionally, the role requires adherence to EMTALA, HIPAA, payor, and other applicable regulations and standards for registration. The Imaging Scheduler will maintain the integrity of the electronic scheduling system, identify the correct resource for clinical questions, and maintain orders received through the ActiveFax system. They will also answer incoming telephone calls according to departmental procedures, create appointments in the computerized scheduling system, and review appropriate preparation instructions with patients. The position also includes participation in departmental training, team building activities, inservices, and contributing to the Continuous Quality Improvement mission. Assisting in training new employees and supporting flexible work scheduling needs are also part of the responsibilities. The role performs secretarial and minor administrative services, including composing correspondence, scheduling meetings, taking action on mail, organizing special events, entering data into databases/spreadsheets, performing analyses, creating reports, and typing correspondence. Maintenance of department files, including creating and setting up filing systems, is also required.

Requirements

H.S. or equivalent
2-4 years secretarial experience OR
Associates degree and 1-2 years secretarial experience
Able to use several soft-ware packages

Nice To Haves

Shorthand / Dictaphone experience preferred
Ability to create spread-sheets preferred

Responsibilities

Accurately collects and analyzes all required demographic, insurance/financial, and clinical data necessary to schedule patients for procedures and/or diagnostic testing
Maintains confidentiality of patient records according to HIPAA standards.
Monitors work volumes, identifies problems, and notifies management when additional support is necessary.
Schedules patients using established procedure for Interventional and Diagnostic areas.
Responsible for accurate data entry.
Follows through on obtaining accurate information on all scheduled patients.
Collects and documents all third party payor information for each patient maintaining current knowledge of all payor mechanisms as they relate to the registration process.
Generates, assembles and processes all required documents for completion of each scheduled patients including orders, history and physicals and distributes these on a timely basis to both internal and external parties.
Follows EMTALA,HIPPA, payor and other applicable regulations and standards for registration
Accurately Collects and analyzes all required demographic, insurance/financial, and clinical data necessary to schedule patients for outpatient interventional and diagnostic procedures
Maintains the integrity of the electronic scheduling system by processing patient schedule adjustments in a timely manner
Identifies the correct resource for clinical questions regarding their scheduled exam and directs the patient
Maintains orders received through the ActiveFax system
Accurately indexes incoming faxed orders from physicians offices
Answers all incoming telephone calls according to established departmental procedures
Accurately creates appointments in computerized scheduling system, reflecting the patient's schedule preference as closely as possible
Reviews with the patient the appropriate preparation instructions ensuring that the testes and/or procedures can be accurately be performed on the day of service
Participates in departmental training , team building activities, inservices, and activities essential for department operations
Contributes to the Continuous Quality Improvement mission by team effort and input.
Attends all required departmental inservices and staff meetings.
Assists in training new employees as assigned.
Assists with flexible work scheduling needs.
Compose correspondence from notes and/or discussions with supervisor and/or staff
Schedule and arrange meetings and/or appointments with multiple attendees.
Take action upon mail and/or correspondence received by area.
Organize special events, secure space, prepare memo and/ or notify participants , arrange for equipment as necessary, assure room set-up , order refreshments, etc.
Enter data into database or spreadsheet,perform analyses from data, and create specialized reports.
Type letters,memoranda, reports, and other types of correspondence from rough drafts or provided copy
Maintain records and files within the department/unit.
Create and set up filing systems for department/unit.

Benefits

Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
Premium pay such as shift, on call, and more based on a teammate's job
Incentive pay for select positions
Opportunity for annual increases based on performance
Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program