Imaging Assistant
About The Position
The Imaging Assistant provides timely access for Enrollment Services and University staff to images of confidential documents and their related data. The position scans documents such as academic transcripts and Financial Aid and Admissions materials, ensuring image quality and accurate data entry into PeopleSoft. The incumbent also provides equitable, inclusive, and culturally sensitive services, using a student-centered and equity-minded approach in communications and service efforts. This temporary appointment is for one year, with no permanent status granted, and may expire before its stated end date. It is a 1.0 time-base position of 40 hours per week in Enrollment Services.
Requirements
- Equivalent to one year of administrative support experience.
- Strong data-entry and document-processing skills, including the ability to accurately manage high volumes of work in a fast-paced environment.
- Effective written and verbal communication skills.
- Proficiency with office technologies, including Microsoft Office, PeopleSoft, OnBase, scanners, electronic forms, online workflow systems, and other business applications.
- Ability to document responsibilities, processes, and outcomes to support continuity and organizational effectiveness.
- Ability to maintain system data quality, usability, and integrity by following established procedures, testing protocols, and best practices.
- Commitment to following University policies and procedures related to safety, civility, information security, and nondiscrimination, and to interacting professionally, empathetically, fairly, and respectfully.
- Satisfactory completion of a required background check.
- Must reside in California upon date of hire.
Nice To Haves
- Bachelor’s degree preferred.
- Experience with computer imaging systems is highly desirable.
Responsibilities
- Process confidential documents and accompanying data through imaging in OnBase.
- Upload images to the electronic document repository and data to PeopleSoft.
- Ensure the quality of scanned images and accuracy of data entry.
- Assist with mail processing and data-cleanup projects.
- Provide support for student referrals.
- Assist other Enrollment Services units with document processing.
- Perform other duties as assigned.
Benefits
- Up to 24 vacation days per year, depending on employee group and/or length of service.
- 14 paid holidays.
- 12 sick days annually with unlimited accrual.
- Medical, dental, and vision plans for eligible employees.
- Participation in the CalPERS defined benefit plan and voluntary 403(b), 401(k), and 457 savings options.
- Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
- Employee Assistance Program with confidential counseling and support services for employees and their families.
- Wellness programs.
- Professional development opportunities.
- Insurance options including life, disability, and pet insurance.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
