Human Resources University Assistants

Western Connecticut State University•Danbury, CT

13d•$23 - $23•Onsite

About The Position

Western Connecticut State University is hiring two part-time University Assistants in its Human Resources department, supporting Adjunct Contracts and Student Employee Payroll. The positions provide front-desk reception, employee onboarding, adjunct and student employee processing, HR systems maintenance, and administrative support. The work requires attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. The Adjunct Contracts duties include preparing appointment letters and distributing contracts, providing payroll calendars and pay information, sharing seniority information with academic departments and deans, tracking dual employment forms, completing employment verifications, conducting onboarding appointments, maintaining HRMS information in Core-CT and Banner, supporting FMLA tracking and paperwork, and setting up and tracking new hires in NeoGov training. The Student Employee Payroll duties include maintaining Core-CT and Banner records and entering payroll data, coordinating the student hiring process with Financial Aid through the Student Employment App, providing documentation for unemployment claims, processing direct deposit forms, helping with office supplies, invoices, and budget activities, and providing backup support for HR Contracts functions. This is an in-person assignment of 19 hours per week, with work scheduled Monday through Friday either from 9:00 a.m. to 1:00 p.m. or from 1:00 p.m. to 5:00 p.m.; the exact schedule will be determined at hire. Compensation is $23.00 per hour, and the posting states there are no paid benefits. Employment is contingent on proof of citizenship or employability under IRCA and successfully passing a background check, including reference and criminal history record checks. Applicants must submit a cover letter with contact information for three current professional references and a resume. Applications are due Friday, November 13, 2026; late applications will not be accepted.

Requirements

One year of experience in higher education or an office setting is required.
Demonstrated experience with Microsoft Word, Teams, and Excel is required.
Excellent communication skills are required.
Ability to work effectively with people from a variety of backgrounds and cultures is highly valued.
Submit a cover letter including contact information for three current professional references and a resume.
Employment is contingent upon proof of citizenship or employability under IRCA and successfully passing a background check.

Nice To Haves

Two years of college training is desirable.

Responsibilities

Serve as a front-desk receptionist, greet visitors, and assist with questions, forms, and general inquiries.
Answer telephones and direct calls appropriately.
Maintain and update Excel databases.
Provide administrative support to HR professionals on projects and daily operations.
Assist new part-time employees with required new-hire paperwork.
Prepare adjunct faculty appointment letters and manage electronic distribution of contracts for part-time employees.
Prepare and distribute the annual payroll calendar, adjunct pay dates, and pay rate information.
Provide adjunct faculty seniority information to academic departments and deans.
Track and process dual employment forms.
Complete employment verifications for part-time employees.
Schedule and conduct onboarding appointments for new part-time hires.
Maintain accurate HRMS information in Core-CT and Banner to support timely payment.
Provide backup support for FMLA tracking and prepare and process related paperwork.
Set up new hires in NeoGov and track completion of online training courses.
Maintain Core-CT and Banner records for student employees, including timely student payroll data entry.
Collaborate with Financial Aid to manage student employee hiring through the Student Employment App.
Gather documentation and provide information to third-party administrators for student employee unemployment claims.
Process student employee direct deposit forms in Core-CT.
Assist with ordering office supplies, processing invoices, and supporting department budget activities.
Provide backup support for HR Contracts functions as needed.