Human Resources University Assistant
About The Position
Western Connecticut State University (WCSU) is seeking a part-time University Assistant for its Human Resources department. This role supports a variety of HR functions, including front-desk reception, employee onboarding, adjunct processing, and HR system maintenance. The university is committed to diversity and inclusion, actively encouraging applications from individuals with disabilities, members of LGBTQIA and BIPOC communities, veterans, and women. WCSU is a Hispanic Servicing Institution (HSI) dedicated to fostering diversity, equity, and inclusion. The Human Resources department serves over 500 full-time and 1,400 part-time employees, offering services such as benefits administration, payroll, retirement counseling, leave requests, training coordination, background investigations, contract management, recruitment, and labor relations.
Requirements
- One (1) year experience in higher education or an office setting is required.
- Demonstrated experience with Microsoft Word, Teams & Excel is required.
- Must possess excellent communication skills.
Nice To Haves
- Two (2) years’ college training is desirable.
Responsibilities
- Serve as front-desk receptionist, greeting visitors and assisting with inquiries.
- Answer telephones and direct calls.
- Maintain and update various Excel databases.
- Provide administrative support to HR office professionals on projects and daily operations.
- Assist new part-time employees with completing required new-hire paperwork.
- Maintain the CORE-CT and Banner systems, including data entry for part-time employee payroll.
- Ensure part-time employees are paid in a timely fashion.
- Provide back-up support for student employment and adjunct contracts.
- Gather documents and provide information to third-party administrators for unemployment claims.
- Process direct deposit forms in the CORE-CT system for part-time employees.
- Assist with classified and unclassified recruitments, including managing the recruitment email box, archiving recruitment files, and maintaining the JazzHR applicant tracking system.
- Order office supplies, process invoices, and assist with department budget.
- Assist new adjunct faculty, university assistants, and student employees with completing necessary paperwork (New Hire Forms, W4, I-9 forms).
Benefits
- No paid benefits for this position.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
Associate degree
