Human Resources Technician 3

State of Nevada•Sparks, NV

1d•Onsite

About The Position

The Department of Public & Behavioral Northern Nevada Adult Mental Health Services (NNAMHS) Resources Office in Sparks is hiring for a Human Resources Technician 3. Duties include managing the recruitment and selection process; onboarding of new employees; new hire orientation; and maintenance of employment records. The position works closely with Central Records to complete required documented actions for staff members, including hires, terms, transfers, status changes; and serves as the Liaison for the Public Employees Benefit Program (PEBP) and Public Employee Retirement System (PERS). This position is also responsible for reviewing timesheets, preparing special pay documents such as retroactive pay, leave balance corrections/adjustments, and terminations/transfers adjustments as necessary. The incumbent verifies entries are accurate and correct; places Pay Clerk Approval on all timesheets for designated budget accounts; balances payroll and resolves any discrepancies as needed; and tracks Catastrophic leave and FMLA reports for designated budgets. As part of the HR team, this position is expected to provide exceptional customer service; address employee concerns; guide management and supervisors accurately; and support the HR team. Human Resources Technicians perform a wide variety of Human Resources activities including Human Resources records processing, recruitment and examining, new hire orientation, list certification, and payroll support duties. While payroll support duties may be performed a portion of the time by Human Resources Technicians, the majority of duties involve Human Resources activities. Positions dedicated to payroll duties are appropriately classified in accounting-related series. Some positions in this series specialize in one or more Human Resources functions and others may serve in a generalist capacity. Supervisory responsibility may be assigned at any level in the series, but this responsibility does not, by itself, warrant allocation to a higher level. Under limited supervision, incumbents perform the highest-level paraprofessional and technical Human Resources assignments a majority of the time. Assignments at this level vary considerably and duties may include: certify and maintain accurate hiring lists; plan and implement internal, external, and difficult recruitments, with responsibility for all aspects of the recruitment process; assist management with disciplinary/grievance issues by gathering information and facts, processing required forms and providing involved parties information, NAC/NRS references, and proper procedures during the initial stages of disciplinary actions, complaints and grievances; audit, reconcile and authorize Human Resources/payroll documents and transactions completed by others; and recommend approval/disapproval of FMLA and catastrophic leave requests. Incumbents may research the most complex Human Resources/payroll issues and process transactions such as workers’ compensation buy-backs and overpayments.

Requirements

Graduation from high school or equivalent education and two years of technical personnel/payroll experience which included researching information, applying rules and regulations, and problem solving in areas such as recruitment and examining, payroll, interviewing and selection, and other related personnel/payroll functions
One year of experience as a Human Resources Technician II in Nevada State service
An equivalent combination of education and experience
Working knowledge of Human Resources principles, practices, and methods used in recruitment, examination, selection and/or payroll
Working knowledge of automated systems and applications typically used to support personnel and payroll
Ability to perform complex Human Resources and/or payroll operations including researching rules and regulations, auditing documents, and calculating and reconciling Human Resources/payroll transactions
Ability to make appropriate Human Resources decisions following agency policies and past precedents
Ability to establish and maintain cooperative working relationships with all levels of management and employees
Ability to work independently and follow through on assignments with minimal direction
Skill in writing and composing grammatically correct job announcements, business correspondence and reports
Skill in coordinating oral examination boards and/or interview and selection panels

Responsibilities

Managing the recruitment and selection process
Onboarding of new employees
New hire orientation
Maintenance of employment records
Working closely with Central Records to complete required documented actions for staff members, including hires, terms, transfers, status changes
Serving as the Liaison for the Public Employees Benefit Program (PEBP) and Public Employee Retirement System (PERS)
Reviewing timesheets
Preparing special pay documents such as retroactive pay, leave balance corrections/adjustments, and terminations/transfers adjustments
Verifying entries are accurate and correct
Placing Pay Clerk Approval on all timesheets for designated budget accounts
Balancing payroll and resolving any discrepancies
Tracking Catastrophic leave and FMLA reports for designated budgets
Providing exceptional customer service
Addressing employee concerns
Guiding management and supervisors accurately
Supporting the HR team
Receiving and reviewing requests and authorization to fill a vacancy
Verifying selective recruitment criteria needs and obtaining approval
Checking availability of existing hiring lists and/or considering alternative methods of filling vacancies according to established policies and regulations
Certifying eligible hiring lists or requesting certified hiring lists from centralized Human Resources
Maintaining accurate hiring lists by updating the Human Resources database after interview results are received, and surveying applicants for interest, availability and/or special skills
Developing or assisting in the development of recruitment plans
Drafting job announcements
Participating in outreach activities including job fairs
Preparing and placing advertising in newspapers, trade journals, and websites
Receiving and evaluating employment applications for eligibility according to required minimum qualifications and notifying applicants
Scheduling appropriate examination
Administering or coordinating testing
Processing results and notifying applicants
Generating certified eligible hiring lists in accordance with pertinent statutes, rules and regulations and monitoring list usage for compliance
Reviewing hiring packets for required approvals and documentation in accordance with Human Resources regulations
Providing new hire orientation and information regarding retirement, pay schedules, insurance benefits, timekeeping, leave, and agency and State policies
Processing various types of employee Human Resources transactions
Entering into the Human Resources/payroll database in a live production environment, or auditing transactions processed by others to ensure accuracy
Participating in automated system testing as needed
Researching Human Resources and payroll problems and processing corrections for overpayments, underpayments, and leave accrual and pay progression errors
Determining benefit eligibility
Processing and monitoring Human Resources/payroll actions related to FMLA, workers’ compensation, catastrophic leave, and longevity pay
Providing liaison services for employees regarding workers’ compensation
Coordinating early return to work and modified duty
Completing necessary forms, monitoring lost time, and arranging for FMLA to run concurrently
Maintaining Human Resources, recruitment, and training files and records in accordance with established records retention schedules
Responding to Human Resources and payroll related questions from employees, management and the public by researching applicable laws, regulations and policies
Providing requested job announcements, applications, forms and other Human Resources documents as requested
Conducting basic research, compiling data and assisting in the preparation of final reports
Performing related duties as assigned
Certifying and maintaining accurate hiring lists
Planning and implementing internal, external, and difficult recruitments, with responsibility for all aspects of the recruitment process
Assisting management with disciplinary/grievance issues by gathering information and facts, processing required forms and providing involved parties information, NAC/NRS references, and proper procedures during the initial stages of disciplinary actions, complaints and grievances
Auditing, reconciling and authorizing Human Resources/payroll documents and transactions completed by others
Recommending approval/disapproval of FMLA and catastrophic leave requests
Researching the most complex Human Resources/payroll issues and processing transactions such as workers’ compensation buy-backs and overpayments