Human Resources Support Coordinator

Friendship Place•Washington, DC

1d•Hybrid

About The Position

The HR Support Coordinator requires a high degree of professionalism, communication, accountability, and mutual respect when providing operational and administrative support across Human Resources, payroll, and business functions to help ensure the organization's efficient day-to-day operations. This role is responsible for coordinating a variety of HR processes, supporting employee lifecycle activities, serving as backup support for payroll administration, and assisting with finance- and operations-related projects as assigned. The HR Support Coordinator requires strong organization skills, attention to detail, discretion with confidential information, and the ability to manage multiple priorities while providing responsive and professional internal support.

Requirements

High school diploma or equivalent required
3 years of experience providing human resources support is required.
Experience and proficiency with Microsoft Office applications, and using payroll and HRIS/timekeeping systems are required.
5+ years of experience in multi-state or mid-sized organization payroll, with a working knowledge of payroll compliance requirements, including wage-and-hour laws and tax withholding regulations, required.
Strong organizational skills and attention to detail are required
Ability to prioritize tasks, manage deadlines, and adapt to changing operational needs.
Requires a private, secure workspace and reliable internet access to perform the job.

Nice To Haves

associate degree in Human Resources, Business Administration, or related field preferred.
SHRM, PHR, CPP preferred
Experience with Adobe Pro's advanced features is a plus, but not required.
Experience supporting finance functions such as reconciliations, reporting, journal entries, and audit preparation, along with knowledge of accounting and program/general ledger structures, is a plus.
Non-Profit experience is highly preferred.

Responsibilities

Provide support for HR initiatives, Finance functions, audits, compliance activities, and departmental projects.
Assist with preparing and processing employment-related documents.
Coordinate, monitor, and oversee all employee background clearances in accordance with organizational policies, contractual requirements, funding source expectations, and applicable regulations through the hire process.
Ensure all employees maintain required background clearances, certifications, and compliance documentation throughout employment, including tracking renewal deadlines, re-screening requirements, and follow-up actions as required by the organization and contract.
Maintain accurate and organized employee personnel files in compliance with organizational policies, contractual requirements, and applicable regulations, ensuring personnel records are complete, current, and appropriately documented
Assist with scheduling onboarding appointments, orientations, and employee meetings as needed.
Support recruitment activities by posting positions and assisting with extending and tracking position offers.
Maintain HR databases, spreadsheets, and tracking logs to ensure accurate employee information and compliance documentation.
Provide backup support for payroll processing, including assisting with timekeeping reviews, payroll changes, and coordination with Finance to ensure accurate and timely payroll administration, as well as assisting with program/software improvements.
Monitor and support credit card program compliance by reviewing transactions, ensuring proper documentation and coding, and assisting with adherence to organizational policies and audit requirements.
Must demonstrate integrity, accountability, and professionalism in in-office and remote work by accurately documenting time worked, maintaining productivity during scheduled hours, remaining responsive and available, and ensuring honest reporting of work activities and job performance.
Attend and participate in supervision meetings, staff meetings, agency training, and professional training and conferences as required, and seek out opportunities for professional development.
Assist with special projects and other duties as assigned to support operational and organizational needs.