Human Resources Specialist

Summit Federal Credit Union•Rochester, NY

3d•$27 - $29•Onsite

About The Position

The Human Resources Specialist is responsible for supporting the daily operations of the Human Resources department. This position will support HR administration, employee records, onboarding, ADP updates, payroll and benefits support, and routine employee and manager needs. The ideal candidate is approachable, detail oriented, comfortable managing multiple priorities independently, and able to handle confidential information. This position will help keep HR processes moving while recognizing and escalating sensitive or complex matters appropriately. This employee will perform all responsibilities in a manner that serves The Summit’s Mission and upholds the credit union’s values.

Requirements

Bachelor’s degree in human resources, business administration or related field
A minimum of two to four years of human resources or related experience with a focus on payroll, HRIS and leave management preferred.
Strong attention to detail and the ability to manage multiple deadlines.
Excellent organizational and time management skills
Strong communication, build interpersonal relationships and demonstrate empathy
High level of discretion and professionalism when handling confidential information
Ability to work independently and prioritize in a fast-paced deadline-drive environment
Experience with ADP
Proficient with Microsoft Office Suite; including but not limited to Outlook, Word, and Excel
Must be able to demonstrate sufficient knowledge in the area of payroll taxes
Proficiency in the use of timekeeping
Must maintain confidentiality at all times
Demonstrate solid judgement and ability to interpret payroll-related regulations
Office equipment (i.e. calculators, computers, printers, copiers, multi-line phone systems and with fax capabilities)
Intranet/Internet, navigation of web-based vendor systems, and utilization of teller & banking software
Subject to the compliance requirements of all related federal regulations, including but not limited to; the Bank Secrecy Act (BSA), Anti Money Laundering (AML), Information Security and Privacy policies and procedures. Employees complete annual BSA, AML, Information Security, Privacy and other job-related training requirements as established by the Summit and within deadlines.

Nice To Haves

Certified Payroll Processer (CPP) certification preferred.
SHRM-CP or PHR designation preferred.

Responsibilities

Maintain the HRIS to ensure data integrity and confidentiality.
Provide ongoing support to new and existing employees on navigating and utilizing the HRIS.
Prepare routine HR reports and help maintain accurate workforce data.
Support management with the completion of Personal Action Notices (PANs) and process any changes accordingly, including new hires, status changes, and terminations.
Support PTO and Paid Sick Leave administration and respond to routine employee questions regarding timekeeping.
Prepare reports, spreadsheets, and presentations as requested.
Support bi-weekly payroll preparation by reviewing routine timekeeping items, following up on missing information, and maintaining payroll documentation.
Serve as the first point of contact for routine HR questions and route sensitive employee relations, compliance, or policy matters to the Director, HR and HR Team Lead.
Assist with leave administration by routing employee documentation to our insurance carrier.
Assist with employment verifications and other employee requests as needed.
Oversee monthly & quarterly billing timely and audit and reconciliation of benefits.
Maintain accurate employee records, personnel files, and HR documentation.
Conduct routine HR audits to ensure data accuracy and compliance.
Support employee engagement initiatives and credit union events.
Maintain and update HR resources and content on the intranet, helping ensure all staff has access to accurate, current, and well-organized information across HR programs and processes.
Processing the administration of annual performance appraisals and mid-year check-ins within our performance management system, as well as researching areas of this system and suggesting enhancements year-round.
Coordinate onboarding and offboarding, including paperwork and offer letters, background checks, I-9 and E-Verify processing, and employee documentation.
Prepare, schedule and coordinate monthly new hire orientation in collaboration with the Talent Coordinator.
Maintain “employee change report” to ensure completion of onboarding/offboarding paperwork and HRIS updates.
Process existing employee status changes and enter/terminate new hires and exiting employees within HRIS and retirement systems.
Support 401(k) administration, including eligibility tracking, enrollment assistance, employee questions, and documentation.
Ownership of our monthly internal newsletter, The Summit Spirit.
Manage incoming HR mail, deliveries, and correspondence.
Serve as the back-up to the front desk receptionist as needed, assuming all duties.
Provide administrative support including filing, scanning, data entry, and document preparation.
Support our Wellness 365 Program by researching and suggesting ideas, as well as coordinating monthly wellness boxes.
Monitor the Employee Suggestion Program inbox daily and route suggestions to the HR Team Lead.
Support Employee Engagement initiatives. This includes participating in our SumFun Committee and supporting annual events such as the anniversary luncheon, Mix & Mingle, open enrollment, etc.
Identify opportunities to improve HR processes, documentation, and workflow efficiency.
Other Duties as assigned.