Human Resources Specialist

La Colonia Management•Hialeah, FL

3d•Onsite

About The Position

The Human Resources Specialist administers the Company and its Subsidiaries’ human resources programs; including the responsibility for ensuring accurate and timely processing of payroll, reporting and managing time and attendance system. Administer and maintain benefit programs, including medical, dental, vision, life insurance, leave of absence and continuing education reimbursements. Engage with staff, management and vendors. Prepare reports, correspondence and all other communications utilizing a broad range of software/data and computer applications. The following duties will be performed daily, weekly, monthly, or as needed: Payroll Administration Prepare and process payroll by reviewing timecards, payroll data, employee changes, deductions, and benefit information to ensure accuracy prior to approval. Investigate and resolve payroll discrepancies, errors, and adjustments, including wage deductions, garnishments, PTO, holiday pay, insurance deductions, and other payroll-related items. Process employee payroll changes, including direct deposits, W-4s, salary and benefit changes, and other HRIS updates. Process special payrolls, including annual bonuses and year-end adjustments. Review and approve Continuing Education reimbursement requests. Maintain accurate payroll records and confidential personnel files, including required documentation following each payroll. Provide employees, managers, and supervisors with guidance regarding payroll, deductions, garnishments, and related HR matters. Develop and maintain payroll policies and procedures that promote data integrity, efficiency, and compliance. Manage annual W-2 and ACA compliance and maintain required records. Maintain current knowledge of regulatory changes affecting payroll. Benefits & Employee Programs Administer employee benefits, including new enrollments, changes, terminations, open enrollment, benefits orientation, and distribution of required plan information. Coordinate with insurance carriers, payroll, employees, and Accounting to resolve eligibility, enrollment, billing, and reconciliation issues. Administer leaves of absence and maintain required documentation, including FMLA, medical documentation, jury duty, and other applicable records. Maintain accurate benefit enrollment, change, and termination records and assist with benefits-related audits. Administer employee recognition programs, including Years of Service, Employee Anniversary, Bonus, and Continuing Education programs, and ensure applicable dates are accurately recorded in the payroll system. Assist employees, managers, and supervisors with the interpretation of HR policies and procedures, performance standards, and performance evaluations. Prepare and distribute communications regarding employee benefits, compensation, personnel policies, and other HR programs. HR Reporting & Compliance Prepare monthly and quarterly HR metrics related to payroll and benefits. Manage monthly ACA reporting requirements within the HRIS. Assist with monthly, quarterly, and annual audits and other compliance activities. Perform other related Human Resources duties as assigned. SUPERVISORY RESPONSIBILITIES None. WORKING CONDITIONS AND ENVIRONMENT This position requires sustained concentration, attention to detail, confidentiality, and the ability to manage changing priorities, particularly when processing payroll, administering benefits, maintaining HRIS records, and handling sensitive employee information. Flexibility to work weekends, evenings, and holidays may be required based on business operations.

Requirements

Associate Degree in Finance, Accounting or other related field of study. In lieu of degree, at least three (3) years of proven human resources experience is acceptable.
Certified Payroll Professional and participation in professional societies.
At least three (3) years of experience in Human Resources to include: administrating/processing payroll, benefits administration and reconciling deductions.
Must be bilingual English & Spanish
Excellent written/verbal communication skills.
Solid ability to handle confidential information appropriately and with integrity.
Strong team and individual skills.
Proficiency and working knowledge of computer programs, payroll and HRIS Systems.
Knowledge of applicable employment laws, especially those pertaining to compensation and benefits, tax regulations and reporting requirements (COBRA, ACA, HIPAA, FMLA, ADA, ERISA, etc.)
Must exhibit strong organizational, interpersonal skills, attention to detail and time management.
Excellent analytical, judgment and decision-making skills with the ability to adapt to change.
Ability to multi-task in fast-paced environment.
Flexibility to work weekends, nights, and holidays as required by business operations.
Bilingual (English/Spanish) a plus.

Nice To Haves

Healthcare related experience preferred.

Responsibilities

Prepare and process payroll by reviewing timecards, payroll data, employee changes, deductions, and benefit information to ensure accuracy prior to approval.
Investigate and resolve payroll discrepancies, errors, and adjustments, including wage deductions, garnishments, PTO, holiday pay, insurance deductions, and other payroll-related items.
Process employee payroll changes, including direct deposits, W-4s, salary and benefit changes, and other HRIS updates.
Process special payrolls, including annual bonuses and year-end adjustments.
Review and approve Continuing Education reimbursement requests.
Maintain accurate payroll records and confidential personnel files, including required documentation following each payroll.
Provide employees, managers, and supervisors with guidance regarding payroll, deductions, garnishments, and related HR matters.
Develop and maintain payroll policies and procedures that promote data integrity, efficiency, and compliance.
Manage annual W-2 and ACA compliance and maintain required records.
Maintain current knowledge of regulatory changes affecting payroll.
Administer employee benefits, including new enrollments, changes, terminations, open enrollment, benefits orientation, and distribution of required plan information.
Coordinate with insurance carriers, payroll, employees, and Accounting to resolve eligibility, enrollment, billing, and reconciliation issues.
Administer leaves of absence and maintain required documentation, including FMLA, medical documentation, jury duty, and other applicable records.
Maintain accurate benefit enrollment, change, and termination records and assist with benefits-related audits.
Administer employee recognition programs, including Years of Service, Employee Anniversary, Bonus, and Continuing Education programs, and ensure applicable dates are accurately recorded in the payroll system.
Assist employees, managers, and supervisors with the interpretation of HR policies and procedures, performance standards, and performance evaluations.
Prepare and distribute communications regarding employee benefits, compensation, personnel policies, and other HR programs.
Prepare monthly and quarterly HR metrics related to payroll and benefits.
Manage monthly ACA reporting requirements within the HRIS.
Assist with monthly, quarterly, and annual audits and other compliance activities.
Perform other related Human Resources duties as assigned.