Human Resources Specialist

Pepperdine University•Malibu, CA

1d•$25 - $27

About The Position

The Human Resources Specialist serves as a junior business partner for designated schools and departments, providing full-cycle HR support throughout the employee experience. This role delivers high-quality, mission-aligned service in the areas of recruitment, onboarding, employee lifecycle transactions, and compliance. As a frontline representative of the Human Resources team, the specialist builds strong relationships, supports supervisors and employees with day-to-day HR needs, and ensures the consistent application of University policies and best practices. The Human Resources Specialist plays a key role in promoting a welcoming, informed, and service-driven environment across the University.

Requirements

Bachelor’s degree or equivalent combination of education and professional experience.
Proficiency in Microsoft Office (Excel, Word) and Google Workspace (Docs, Sheets, Drive, Gmail).
Strong administrative and organizational skills, with the ability to manage multiple priorities effectively.
Demonstrated ability to handle confidential and highly sensitive information with discretion and professionalism.
Proven ability to take initiative, anticipate needs, and proactively resolve issues with a strong sense of ownership.
Sound judgment and decision-making skills, with the ability to work independently and navigate ambiguity.
Strong interpersonal skills with the ability to build relationships and communicate effectively across all levels of the organization.
Ability to thrive in a fast-paced environment while remaining resourceful, efficient, and detail-oriented.
Excellent written and verbal communication skills.

Nice To Haves

2+ years of experience in human resources or a related field.
Familiarity with Pepperdine University.
Experience with PageUp, PeopleSoft, and Etrieve.

Responsibilities

Recruitment Support
Provide superior customer service to hiring managers throughout the recruitment process by drafting position descriptions, preparing job postings, coordinating advertisements, managing applicant communication, scheduling interviews, pre-screening applicants, and processing offer requests.
Represent Pepperdine University at job fairs, send recruiting materials, engage with student organizations, and conduct informational interviews to support recruitment efforts.
Provide excellent customer service to applicants, respond to inquiries through the employment inbox, and create goodwill for the University throughout the process.
Onboarding, Employee Lifecycle Support & Offboarding
Manage the faculty and staff onboarding process by sending offer letters, overseeing completion of new hire paperwork, background checks, and Form I-9s, and meeting with employees on their first day to provide a welcoming experience.
Assist with employment-related processes, including processing manual timesheets, reviewing retroactive payment forms, and serving as backup for data entry and auditing during peak periods.
Conduct exit interviews for separating employees in assigned areas and coordinate separation logistics with HR operations.
Assist supervisors with employee lifecycle transactions such as extensions, transfers, promotions, pay adjustments, and separations, ensuring accuracy, timeliness, and compliance.
Track introductory and annual assessments and ensure completion for assigned employees.
Other
Maintain knowledge of University policies, applicable laws, and HR best practices; ensure these are applied consistently and accurately within assigned areas.
Perform other duties as assigned.
Uphold University mission through work performed.