Specialist, Human Resources

CHILD DEVELOPMENT•Oxnard, CA

3d•Onsite

About The Position

The Human Resources Specialist, working part-time for 25 hours per week (5 hours per day), will operate under the supervision of the Human Resources Director. This role is responsible for managing various aspects of human resources, including recruitment, pre-employment and offboarding processes, employee record maintenance, and reporting. The specialist will interact with clients and the general public, requiring strong organizational and communication skills, as well as the ability to maintain confidentiality and work effectively in a dynamic environment with frequent interruptions.

Requirements

Minimum of a certificate in human resource management or minimum 30 completed college units towards degree.
Minimum of three years’ experience in an increasingly responsible human resources recruitment or generalist capacity.
Experience must include extensive and direct interaction with clients and the general public.
Ability to demonstrate initiative.
Knowledge of and ability to proficiently and effectively use computers and related programs such as Word, Excel, and PowerPoint.
Knowledge of modern office methods and equipment.
Knowledge of Human Resources Information System (HRIS).
Ability to demonstrate accuracy in record keeping and excellent organizational skills.
Ability to maintain the strictest confidentiality.
Ability to speak effectively and make presentations before a group.
Ability to work with many interruptions.
Ability to follow through on assigned tasks.
Ability to establish and maintain cooperative and effective working relationships with supervisor, staff, and the general public.
Ability to learn quickly and perform assigned specialized duties in a variety of administrative assignments with minimum supervision and within scope of authority.
Ability to follow oral and written instructions.
Ability to communicate effectively both orally and in writing.
Ability to compose and prepare clear, concise, and descriptive correspondence and reports.
Ability to multitask while under varying deadlines and pressures.
Ability to effectively use hands and fingers in the use of computer keyboard, filing documents, use of office equipment and for completing forms.
Ability to safely drive own or company vehicle.
Must possess a valid California driver’s license.
Submit to a job-pertinent, agency-paid pre-employment physical.
Employment is conditional pending satisfactory results of pre-employment physical.

Nice To Haves

Degree in human resources or closely related field.
Employee recruitment and/or preboarding/onboarding and offboarding experience.
Fluent bilingual (English/Spanish) skills.

Responsibilities

Implement all phases of the employee recruitment process, including monitoring position vacancies, advertising jobs, screening applications, and coordinating interviews.
Administer all phases of the pre-employment process, including conducting reference checks, physicals, criminal record clearances, making job offers, entering information in HRIS, and assigning introductory performance reviews.
Conduct new team member preboarding, including completion of required employment documents and HRIS self-service registration.
Create, maintain, and update employee information records and files (e.g., HRIS, personnel files, staff licensing files, logs), process personnel changes, and generate reports.
Conduct offboarding processes, including preparing documents, notifying personnel, conducting exit meetings and interviews, and terminating employees in HRIS.
Receive, review, and submit volunteer/intern applications for approval.
Coordinate volunteer start dates and ensure applications are recorded and filed.
Generate and distribute various HR reports, including personnel count, new team member reports, labor default, mandated reporter, first aid/CPR, education attainment, and general employee information.
Remind teaching personnel of permit expiration dates and monitor compliance.
Ensure mandated reporter training renewals are completed.
Assist departments with HR-related audits, document gathering, and report generation.
Other duties as assigned.