Human Resources Specialist

Allegheny Family Network•Pittsburgh, PA

10d•Onsite

About The Position

Allegheny Family Network (AFN) is seeking a highly organized, detail-oriented, and service-focused Human Resources Specialist to support the Human Resources Director in the administration and coordination of key HR functions. This position plays an essential role in ensuring the organization's human resources operations are efficient, compliant, and employee centered. The Human Resources Specialist will assist with payroll processing, employee onboarding, HR compliance, benefits administration, reporting, personnel record management, recruitment support, and day-to-day employee relations activities. The ideal candidate is a collaborative HR professional with strong administrative, analytical, and organizational skills who thrives in a fast-paced nonprofit environment. This role requires discretion, professionalism, and a commitment to supporting AFN's mission by helping maintain a positive employee experience and ensuring compliance with employment laws and organizational policies.

Requirements

Bachelor’s degree in human resources, Business Administration, or related field preferred; equivalent experience will be considered.
Minimum of 3 years of Human Resources experience.
Experience supporting payroll administration and HR compliance activities.
Knowledge of employment laws and HR best practices.
Strong organizational, analytical, and problem-solving skills.
Advanced proficiency in Microsoft Office, particularly Excel.
Excellent written and verbal communication skills.
Demonstrated ability to maintain confidentiality and handle sensitive information.

Nice To Haves

Experience in a nonprofit or human services organization.
Experience with HRIS and payroll systems such as ADP, Paychex, or similar platforms.
SHRM-CP, PHR, or other HR certification.
Knowledge of Pennsylvania employment laws and nonprofit workforce practices.

Responsibilities

Serve as a primary support to the Human Resources Director in all human resource functions.
Assist in implementing HR policies, procedures, and best practices.
Respond to employee inquiries regarding policies, benefits, payroll, and HR processes.
Maintain confidentiality of employee and organizational information.
Assist the HR Director with bi-weekly payroll processing and payroll audits.
Review employee timesheets, leave requests, pay adjustments, and payroll documentation for accuracy.
Maintain payroll-related records and assist with payroll reporting.
Support year-end payroll activities, including W-2 preparation and reconciliation.
Maintain employee personnel files and electronic HR records.
Assist with compliance related to federal, state, and local employment regulations.
Monitor and track required employee certifications, clearances, licenses, and training requirements.
Support administration of FMLA, workers' compensation, unemployment claims, and employee leave programs.
Assist with HR audits and reporting requirements.
Prepare workforce, payroll, compliance, and benefits reports for the HR Director and leadership team.
Track employee demographics, turnover, vacancies, and other workforce metrics.
Ensure data accuracy within HRIS and payroll systems.
Assist with report preparation for agency, grant, and regulatory requirements.
Support recruitment efforts, including posting positions, scheduling interviews, and coordinating candidate communications.
Assist with background checks, employment verifications, and pre-employment requirements.
Coordinate onboarding activities and new employee orientation.
Ensure all new hire documentation is completed and maintained.
Assist employees with benefits enrollment and questions.
Support annual open enrollment processes.
Maintain benefit records and coordinate communications with benefit vendors.
Assist with processing employee benefit changes and updates.
Support employee recognition and engagement initiatives.
Assist with staff training coordination and professional development activities.
Participate in HR projects and organizational initiatives.
Provide administrative support to the Human Resources Director as needed.