Human Resources Specialist

Aerospace Industries Association•Arlington, VA

About The Position

The Human Resources Specialist supports the day-to-day execution of AIA’s human resources and people operations functions, including talent acquisition, the annual internship program, and departmental administration. The role is service-oriented and helps create a positive employee experience while maintaining accurate records, handling confidential information, managing multiple priorities, and meeting changing deadlines. The Specialist also provides backup support for designated payroll and benefits administration activities. The position works closely with and reports to the Vice President, Human Resources & People Operations. The salary range is $72,000–$77,000.

Requirements

At least 3 years of human resources experience.
Solid understanding of labor legislation, payroll processes, and HRIS systems such as Paylocity.
Ability to identify routine technical or operational issues, resolve matters within established procedures, and escalate issues or recommend solutions when appropriate.
Strong organization, attention to detail, learning ability, independent prioritization, and ability to manage multiple projects and duties with minimal supervision while meeting deadlines.
Strong oral and written communication skills, with concise, timely, and positive communication.
Ability to gather and process information independently and produce useful, well-considered, self-reviewed documentation.
Extensive working knowledge of Microsoft Office, including Outlook, Word, Excel, PowerPoint, Project, and SharePoint.
Ability to work under time pressure, meet deadlines, adapt quickly to changing priorities, and work extra hours when needed.
Strong interpersonal skills and ability to maintain effective working relationships with staff and external parties, including vendors and consultants.
Customer-centric approach.
Creative, self-starting approach, strong initiative, ownership, and motivation to contribute to the broader team.
Experience working on cross-functional teams.
Ability to handle confidential information professionally, maturely, and reliably.

Nice To Haves

Associate degree in Human Resources, Business Administration, or a related field.
Proficient writing skills, including the ability to quickly develop concise background information and talking points.
Proficiency with modern HR and productivity technology, including Microsoft Copilot, Smartsheet, and applicant tracking systems.
Curiosity about emerging HR trends, a growth mindset, and willingness to innovate, experiment, and continuously learn.

Responsibilities

Prepare vacancy announcements, manage job postings, and organize interview schedules.
Coordinate AIA’s applicant tracking process, including collecting and reviewing resumes, conducting candidate pre-screens, triaging applicants, maintaining candidate records, and tracking candidates through recruitment stages.
Collaborate on onboarding and offboarding employees who voluntarily depart.
Coordinate IT and accounting access requests and provide office tours for new hires.
Coordinate the annual internship program, including recruitment, communication with interns and host organizations, external field trips, and welcome and farewell activities.
Maintain current job descriptions and coordinate updates to support organizational and regulatory requirements.
Support review and maintenance of the Employee Handbook to keep policies and procedures current and aligned with federal, state, and local requirements.
Coordinate annual employee engagement and pulse surveys, employee referral and recognition programs, and the purchase, tracking, and distribution of gift cards.
Research workplace trends and workforce-practice benchmarks and summarize findings for HR leadership.
Maintain HR dashboards and recurring workforce reports, compile HR metrics, validate data, and prepare information for HR leadership review.
Provide administrative support for AIA’s internal AI-powered HR resource, maintaining approved HR content and identifying information that needs updating.
Provide operational support to payroll as a backup for the bi-weekly payroll process.
Maintain the HR training calendar and coordinate meetings and training sessions, including agendas, logistics, and follow-up on HR action items.
Prepare and distribute the monthly HR newsletter covering AIA updates, events, milestones, achievements, and initiatives.
Participate in special projects, focus groups, and other assignments as needed.