Human Resources Specialist

Waukesha County Technical College • Wi 53072, WI

7d • Onsite

About The Position

Waukesha County Technical College (WCTC) is seeking a collaborative, detail-oriented, and forward-thinking HR Specialist to support the Human Resources department. The position oversees student and adjunct employment processes from job postings through onboarding and provides strategic oversight of student employment budgets across departments. The HR Specialist applies HR expertise and financial analysis to ensure student employee headcount and costs align with departmental needs and institutional budgets.

The role serves as the primary HR contact for departments hiring student employees and adjuncts, oversees vacancy postings and onboarding, and handles student employee relations matters. It also monitors and reports on student employment spending, evaluates staffing requests, and partners with supervisors on planning. The position is full-time and benefits-eligible, with hours Monday through Friday, 8:00 a.m. to 4:30 p.m. Interviews for candidates advancing in the hiring process will take place onsite at the campus; the interview date is to be determined.

Requirements

• Bachelor's degree in Human Resources, Business, or a related field.
• Three years of recent, progressive Human Resources experience, primarily in talent acquisition, along with employee relations experience.
• Experience tracking or managing a budget, cost center, or departmental spending.
• Intermediate knowledge of core HR processing functions, including hiring paperwork, classification basics, personnel recordkeeping, and employee relations practices.
• Demonstrated ability to track, analyze, and report budget or spending data.
• Strong Excel and spreadsheet skills sufficient to build and maintain tracking tools and summarize data for leadership.
• Intermediate knowledge of on-campus work authorization requirements for international students (F-1), including the ability to stay current as regulations change.
• Ability to exercise independent judgment regarding staffing levels and spending and proactively raise concerns.
• Ability to maintain confidentiality and appropriately handle sensitive employee and financial information.
• Effective interpersonal and written communication skills, including the ability to have direct conversations with department supervisors and use sound judgment in employee relations matters.
• Ability to work independently, organize competing priorities, and manage detailed work accurately.
• Legally authorized to work in the United States at the time of hire and maintain authorization through employment; employment eligibility verification is required upon hire. WCTC does not provide employment-based visa sponsorship.

Nice To Haves

• Experience with additional HR functions such as HRIS or records administration.
• Opportunities for professional growth and development, including tuition reimbursement and tuition waiver, are offered.

Responsibilities

• Serve as the primary HR point of contact for departments hiring student employees and adjuncts, confirming position need.
• Oversee posting and monitoring of student and adjunct vacancies in online job systems.
• Oversee onboarding for newly hired student employees and adjuncts, ensuring paperwork, HRIS entry, and recordkeeping are accurate and timely.
• Apply current knowledge of on-campus work authorization requirements for international (F-1) students and stay current as regulations change.
• Serve as the primary employee relations contact for student employment issues.
• Address workplace concerns, conduct issues, and supervisor questions related to student employees, escalating matters appropriately.
• Serve as the College's point of accountability for student employment spending and total costs by department and position.
• Build and maintain tracking tools and reports showing current student employment budget usage across the institution.
• Evaluate student employment requests with a strategic, cost-conscious approach, considering whether positions are justified by departmental need.
• Partner with department supervisors on annual and ongoing planning for student and adjunct needs.
• Identify trends, overages, or inefficiencies in student employment spending and recommend adjustments, consolidations, or reductions when warranted.
• Provide periodic reporting to College leadership on student employment budget status and utilization.

Benefits

• Competitive compensation
• Comprehensive benefits package, including health, dental, vision, life, long-term disability, supplemental life, and flexible spending accounts
• Generous time off and holiday schedule
• Eligibility in the Wisconsin Retirement System (ETF)
• Professional growth and development opportunities, including tuition reimbursement and tuition waiver
• Well-being activities supporting personal and professional well-being
• Collaborative and supportive team environment

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level