Human Resources Specialist

Southern Nazarene University•Bethany, OK

About The Position

The Human Resources Specialist advances Southern Nazarene University’s mission by providing operational support across talent acquisition, onboarding, and employee lifecycle administration. The position serves as a primary point of contact for the campus community and provides operational backup for benefits administration, helping ensure HR data integrity, legal compliance, and reliable service to university employees. The successful candidate is a service-minded, detail-oriented administrator who balances independent work with team collaboration. The role requires discretion, strong process discipline, an aptitude for learning new systems and workflows, and affirmative, Christ-like customer service. This is a full-time, hourly, non-exempt position. The work schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m.

Requirements

Profess faith in Jesus Christ, have a strong personal Christian commitment, and be committed to SNU’s mission to make Christlike disciples through higher education in a Christ-centered community.
Understand and embrace the biblical principle that all people are created in the image of God and should be treated with dignity and respect, including equal opportunity to work, contribute, and flourish without discrimination.
Associate degree or equivalent college coursework combined with at least 2–3 years of professional administrative or human resources experience.
Familiarity with Microsoft Excel and strong quantitative aptitude, including the ability to learn Excel-based workflows, invoice auditing, numerical reconciliation, and discrepancy identification.
Ability to handle highly sensitive and confidential personnel records with discretion and follow legal and regulatory guidelines.
Strong verbal and written communication skills, customer-service orientation, professional tact, and interpersonal skills.
High accuracy in data entry and strong organizational skills to manage concurrent deadlines.

Nice To Haves

Bachelor’s degree in Human Resources, Business Administration, Organizational Leadership, or a related field.
Three or more years of dedicated human resources experience.
Experience in higher education.
Hands-on experience with HRIS platforms such as Paycom, higher education ERP systems such as Ellucian, and electronic document management systems such as Laserfiche.

Responsibilities

Draft job requisitions, post vacancies on internal and external job boards, and process applications in the HRIS for baseline qualifications.
Guide and train hiring managers on recruitment and hiring workflows, requisition approvals, applicant tracking, and candidate selection practices.
Communicate proactively with hiring managers and applicants throughout recruitment and selection.
Coordinate position setups, job requisitions, and Personnel Action Forms with HR leadership, entering position details into relevant systems.
Coordinate onboarding for new hires and volunteers across campus locations and divisions.
Facilitate electronic onboarding, background checks, employment verifications, and new employee orientation using the HRIS.
Track onboarding milestones and ensure timely completion of pre-employment requirements.
Serve as the university’s Form I-9 Specialist, ensuring compliance with federal verification standards and reverification timelines.
Process HRIS lifecycle changes, including department transfers, promotions, and offboarding or terminations.
Provide operational backup to the Benefits Manager for daily benefits administration, open enrollment, and employee benefits inquiries.
Process routine FMLA and disability leave workflows, Workers’ Compensation filings, and OSHA logging; assist with ACA compliance monitoring and escalate complex matters to HR leadership.
Reconcile monthly benefits billing by reviewing carrier invoices, verifying enrollment data, and resolving discrepancies with benefit vendors.
Partner with Accounts Payable to submit timely premium payments to benefit providers.
Maintain accurate, confidential employee records in accordance with university policies and applicable state and federal requirements.
Administer electronic document workflows in Paycom and Laserfiche, including archiving, retention, name-change updates, and annual record cleanup.
Generate standard and custom HR data reports as requested by department leadership.
Perform scheduled annual HR operational and compliance tasks as assigned.
Respond to and process official employment verification requests.
Serve as an initial point of contact for HR inquiries and interpret university HR policies and procedures for employees and campus leadership.
Participate in professional development and perform other duties as assigned.