Human Resources Specialist

SOUTHERN NAZARENE UNIVERSITY•Bethany, OK

10d•Onsite

About The Position

The Human Resources Specialist advances Southern Nazarene University’s mission by providing operational support across talent acquisition, onboarding, employee lifecycle administration, and benefits operations. The role serves as a primary HR contact for the campus community and as operational backup for benefits administration, helping maintain accurate HR data, legal compliance, and dependable service to university employees. The successful candidate is a service-minded, detail-oriented administrator who can work independently and collaboratively, handle sensitive information discreetly, learn systems and workflows, and provide affirmative, Christ-like customer service. The position is based at the Bethany Campus in Bethany, Oklahoma; it is staff, full-time, hourly, and non-exempt, with a Monday–Friday schedule from 8:00 a.m. to 5:00 p.m. and travel of up to 25%. The role requires an associate degree or equivalent college coursework and at least 2–3 years of professional administrative or human resources experience. Applicants must profess faith in Jesus Christ, demonstrate a strong personal Christian commitment, and support the university’s Christ-centered mission and commitment to treating all people with dignity and respect. A bachelor’s degree, dedicated HR experience, higher education experience, and experience with relevant HR and document-management systems are preferred.

Requirements

Profess faith in Jesus Christ, have a strong personal Christian commitment, and be committed to SNU’s mission to make Christlike disciples through higher education in a Christ-centered community.
Understand and embrace the biblical principle that all people are created in the image of God and should be treated with dignity and respect, including equal opportunity to work, contribute, and flourish without discrimination.
Associate degree or equivalent college coursework combined with at least 2–3 years of professional administrative or human resources experience.
Familiarity with Microsoft Excel and strong quantitative aptitude, including ability to learn Excel-based workflows, invoice auditing, numerical reconciliation, and discrepancy identification.
Ability to handle highly sensitive and confidential personnel records discreetly and adhere to legal and regulatory guidelines.
Strong verbal and written communication skills, customer-service orientation, professional tact, and interpersonal skills.
High accuracy in data entry and strong organizational skills to manage concurrent deadlines.

Nice To Haves

Bachelor’s degree in Human Resources, Business Administration, Organizational Leadership, or a related field.
Three or more years of dedicated Human Resources experience.
Experience in higher education.
Hands-on experience with HRIS platforms such as Paycom, higher education ERP systems such as Ellucian, and electronic document management systems such as Laserfiche.

Responsibilities

Coordinate talent acquisition workflows, including drafting job requisitions, posting vacancies, and processing applications in the HRIS for baseline qualifications.
Guide and train hiring managers on recruitment and hiring workflows, requisition approvals, applicant tracking, and candidate selection practices.
Communicate proactively with hiring managers and applicants throughout application and selection processes.
Coordinate position setups, job requisitions, and Personnel Action Forms, and enter position details into relevant systems.
Coordinate onboarding for new hires and volunteers across campus locations and divisions.
Facilitate electronic onboarding, background checks, employment verifications, and new employee orientation using the HRIS.
Track onboarding milestones and ensure timely completion of pre-employment requirements.
Serve as the university’s Form I-9 Specialist and ensure compliance with verification standards and reverification timelines.
Process employee lifecycle changes in the HRIS, including transfers, promotions, and offboarding or terminations.
Provide operational backup to the Benefits Manager for daily benefits administration, open enrollment, and employee benefits inquiries.
Process routine FMLA and disability leave workflows, Workers’ Compensation filings, and OSHA logging; assist with ACA compliance monitoring and escalate complex matters.
Reconcile monthly benefits bills by reviewing carrier invoices, verifying enrollment data, and resolving discrepancies with benefit vendors.
Partner with Accounts Payable to submit timely premium payments to benefit providers.
Maintain accurate and confidential employee records in accordance with university policies and applicable state and federal requirements.
Administer electronic document workflows in Paycom and Laserfiche, including archiving, retention, name changes, and annual records cleanup.
Generate standard and custom HR data reports as requested by department leadership.
Complete scheduled annual HR operational and compliance tasks.
Respond to and process official employment verification requests promptly.
Serve as an initial point of contact for HR inquiries and interpret university policies and procedures for employees and campus leadership.
Participate in professional development and perform other duties as assigned.