Human Resources Specialist

St. Cloud Metropolitan Transit Commission•Saint Cloud, MN

33d•$27 - $30•Onsite

About The Position

The HR Specialist is responsible for performing a variety of human resource support and technical duties including, but not limited to, talent acquisition, onboarding, benefits, leaves of absence, and data and records management in compliance with federal and state laws and regulations and Metro Bus policies, practices and collective bargaining agreements. Serves as central point of contact for internal and external customers and provides general support of human resource projects as assigned.

Requirements

High school diploma or equivalent
Two-years of post-secondary education
Two years of progressively related experience
An equivalent combination of education and/or experience may be considered.
Knowledge of effective recruitment processes and principles/practices of human resource administration
Knowledge and experience working with Microsoft Office Suite
Experience and knowledge working in HRIS Software
Ability to interpret and work efficiently from written and oral instructions
Ability to maintain confidentiality of critical records and information
Must be able to read and speak English well enough to read technical documents and effectively communicate with team members.
Must possess a valid driver’s license or evidence of equivalent mobility
Ability to work flexible work schedules including early mornings and evenings as necessary
Interpersonal skills sufficient to exchange and or convey information, receive work direction, and maintain effective working relationships with all levels of employees, committees and groups and to diffuse situations/conversations that have escalated beyond normal limits

Nice To Haves

Two-year Associates Degree
Transit Experience
Knowledge and experience working with UKG Recruitment and HRIS Software
Experience providing administrative support
Work and/or intern experience in Human Resources
Bilingual a plus

Responsibilities

Assist with talent acquisition and employee onboarding
Actively initiates and processes recruitment for all open positions
Maintains accurate recruitment and applicant records in ATS/HRIS software
Assists with the management of internal and external job postings
Participates in interviews of applicants for various positions throughout the organization
Conducts or acquires background checks and employment eligibility verifications including CFR; schedules pre-employment screenings and tests
Participates in employee onboarding
Conducts Day 1 Orientation for all new employees
Assists new employees with completion of all required paperwork and benefit enrollment.
Assists with administration of employee benefits, leaves of absence, and/or accommodations
Serves as first point of contact for employee leave, accommodation and benefit questions
Coordinates the annual benefit open enrollment process
Assists with the day-to-day activities of leaves of absence, including but not limited to FMLA, MNPFML, MN Parental Leave, Military Leave, etc.
Assists with requests for accommodation and the interactive process
Assists with processing disability claims
Assists with maintaining human resource and employment records according to policy and record retention requirements
Maintains accurate and up-to-date human resource files, records and documentation
Maintains the integrity and confidentiality of human resource files and records
Assists with maintaining accurate employee records within and processing report requests from the HR software system.
Documents DOT Certifications and valid driver’s license records and monitors expirations
Documents all employee records in their electronic employee file
Assists with administration of the Workers Compensation Program
Assists with administration of the drug and alcohol program
Schedules random DOT testing by preparing the random list and testing orders
Documents all administered tests and test results in preparation for completion of the annual MIS report
Assists with standard operations of the HR department and projects as assigned
Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring process, etc.; refers more complex questions to Human Resource Generalist and/or Chief Administration Officer
Coordinates the light duty program
Assists with the employee offboarding process
Assist employees with questions regarding HRIS Software
Communicates courteously and professionally and maintains respectful working relationships with coworkers and customers in carrying out job functions
Performs all job duties in compliance with safety guidelines and with an ongoing awareness of safety practices
Knows and follows safety rules and guidelines as well as sound work and safety practices in order to accomplish the job objectives and avoid injury or loss
Wears proper protective equipment when policy requires or conditions indicate a need exists and utilizes proper body mechanics and ergonomics while performing work
When potentially unsafe conditions are observed, makes efforts to avoid or correct them if they are controllable and draws them to the attention of the responsible supervisor or safety representative in a timely manner
Performs other duties and activities as assigned