Human Resources Specialist, Talent Acquisition

Barry University•Miami Shores, FL

2d•Hybrid

About The Position

The Human Resources Specialist provides comprehensive support across multiple Human Resources functions, including recruitment, hiring, onboarding, training, and policy administration. The Human Resources Specialist serves as the primary backup to the Talent Acquisition Manager and provides continuity of Talent Acquisition services during periods of absence. The incumbent must exercise sound judgment when reviewing and approving transactions, ensuring that all actions comply with institutional policies, established business processes, and regulatory requirements. This position regularly handles confidential and sensitive employee information and is expected to maintain the highest level of discretion and professionalism. This position requires an in-person work arrangement during the first ninety (90) days of employment to facilitate training, onboarding, and integration into departmental operations. Following the successful completion of the introductory period, the position may be eligible for a hybrid work arrangement in accordance with university policies and department guidelines.

Requirements

A Bachelor's degree in any discipline is required.
3-5 years of progressively responsible experience in Human Resources is required.
5 or more years of directly related professional experience may substitute for the required educational qualifications.
Must be able to navigate and utilize multiple Human Resources information systems and ticketing platforms.
Must be able to effectively communicate with faculty, staff, students, and campus partners while representing the Human Resources department in a professional and courteous manner.
Demonstrates a high level of integrity and accountability in handling confidential Human Resources information.

Nice To Haves

Prior experience utilizing Workday HCM, and recruiting is highly preferred.

Responsibilities

Guide hiring managers throughout the recruitment, selection, hiring, and onboarding processes, ensuring compliance with university policies, procedures, and employment regulations.
Post and manage faculty and staff employment vacancies utilizing the Workday Recruiting Applicant Tracking System (ATS), ensuring job titles, classifications, and postings are aligned with university standards and practices.
Review, screen, and evaluate applications and resumes to identify qualified candidates and present recommendations to hiring managers through Workday Recruiting.
Submit background check requests promptly and monitor their progress to ensure timely completion and compliance with university hiring requirements.
Prepare, review, and issue employment offer letters in a timely manner to support an efficient and positive candidate experience.
Coordinate pre-employment requirements and maintain communication with candidates and hiring managers to facilitate a smooth transition from selection to onboarding.
Assist new employees with onboarding activities as needed.
Facilitate the completion of Form I-9 employment Eligibility Verification requirements for all newly hired employees, either virtually or in person, and process E-Verify submissions in accordance with federal requirements.
Provide guidance and support to faculty, staff, supervisors, and new hires regarding recruitment, onboarding, employment procedures, and Human Resources policies.
Serve as the primary backup to the Talent Acquisition Manager and provide continuity of Talent Acquisition services during periods of absence.
Initiates and processes transactions in Workday HCM and Recruiting, including creating job requisitions, referring applicants, and inviting candidates to apply for vacant positions.
Reviews and approves Workday business processes related to hiring, placements, organizational assignments, transfers, termination, and other staffing actions.
Ensures all employee information, including position title, is displayed consistently within Workday and aligns with established naming conventions and institutional standards.
Monitors the TeamDynamix ticketing system and responds to open inquiries within established service-level expectations, typically within 72 hours of receipt.
Participates in the testing and validation of Workday system releases and enhancements to assess functionality, identify potential issues, and support the implementation of new features and process improvements.
Maintains compliance with university policies, procedures, and data integrity standards while supporting recruitment, employment, and organizational management processes.
Provides customer service and first-level technical support to faculty, staff, students, and departmental representatives regarding Workday transactions, employment processes, and HR-related inquiries.
Monitors transactions to ensure changes are properly reflected in Workday and related systems, supporting data integrity and operational efficiency.
Downloads and reviews weekly new hire onboarding reports to monitor the completion status of onboarding requirements for both active and future-dated hires.
Tracks outstanding tasks, identifies incomplete onboarding activities, and follows up with new employees, hiring managers.
Proactively follows up on pending items to support compliance with university policies and federal employment regulations.
Communicates and reports employee status changes, including resignations, classification changes, contract modifications, and other employment-relation actions to internal partners (Payroll, Benefits) to ensure all required actions are completed accurately.