Human Resources Specialist- Recruiting

Thurston Mason BH-ASO/OHRS • Lacey, WA

2d • $33 - $43 • Hybrid

About The Position

The Human Resources (HR) Specialist supports the recruitment, selection, and onboarding of qualified candidates to meet the workforce needs of Thurston-Mason Behavioral Health Administrative Service Organization (TMBH-ASO) and Olympic Health & Recovery Services (OHRS). Serving as a key partner in talent acquisition, this position coordinates and administers recruitment activities, develops candidate pipelines, facilitates hiring processes, and promotes a positive candidate experience. The ideal candidate for our HR Specialist position in a small but mighty team is friendly and approachable to staff members, supervisors, and external parties with working knowledge of federal, state, and local employment laws that are essential to accomplishing personnel related tasks. This individual possess strong recruitment and talent acquisition skills, excellent judgment, and the ability to build positive working relationships with candidates, hiring managers, and community partners. This individual thrives in a fast-paced environment, demonstrates exceptional organizational and communication skills, and is committed to providing an outstanding candidate experience that attracts diverse, qualified candidates that align with our organization's values and mission.

Who are we? Thurston Mason Behavioral Health Administrative Organization (TMBH-ASO) and Olympic Health and Recovery Services (OHRS) is a quasi-governmental organization that is responsible for the network of behavioral health crisis services in Thurston and Mason counties and is a licensed behavioral health agency with multiple programs assisting the most vulnerable population in our community through crisis services, jail services, hospital diversion, housing, and houseless outreach.

Requirements

• Three (3) years of human resources experience, with progressive responsibilities.
• Experience with recruiting preferred.
• Experience with behavioral health or local government preferred.
• Intermediate knowledge of Microsoft Suite to include Excel, Word, Outlook, OneNote, and Teams.
• Familiarity with HRIS systems.
• Familiarity with social media outreach.
• Valid Washington State Driver’s License and satisfactory drivers record preferred.
• Satisfactory criminal background clearances and excluded party sanctions required.
• General knowledge of state, local, and federal laws that govern personnel actions.
• Knowledge of recruiting tools and methodologies- leveraging social networking sites, sourcing tools, and networking.
• General knowledge of human resources practices and procedures, and HRIS systems.
• Ability to organize tasks, be detail oriented for quality control, and analyze data.
• Ability to maintain a professional, collegial manner in a fast-paced environment with competing demands with many interactions with providers, outside and related agencies and TMBH-ASO/OHRS staff.
• Demonstrated teamwork ability, including willingness to learn new programs and processes.
• Ability to professionally and efficiently present and convey the business of TMBH-ASO/OHRS both in person and over the phone as well as in writing.
• Skill with listening, reading and communicating information that is sensitive in nature and protected by various legal authorities and privacy laws.
• Ability to prioritize tasks and manage multiple projects while meeting deadlines.
• Ability to adapt to changing priorities and unexpected challenges.
• Ability to create outreach materials (brochures, fliers, or online graphics) as needed for recruitment or program development.
• Knowledge of basic telephone/customer service techniques.
• Knowledge of health and safety guidelines.

Nice To Haves

• Experience with recruiting preferred.
• Experience with behavioral health or local government preferred.
• Valid Washington State Driver’s License and satisfactory drivers record preferred.

Responsibilities

• Responsible for the talent acquisition process which includes consulting with supervisors and executive leadership on needs of positions, development of recruiting strategies, coordination with candidates, and creating a positive experience throughout the onboarding processes.
• Source and screen candidates utilizing various platforms to ensure qualifications, skills and organizational fit.
• Coordinate and participate in interviews, hiring events, career fairs, and recruitment outreach activities.
• Responsible for scheduling, preparation and processing of new employee on-boarding process.
• Collects required documentation, certifications and licenses, as required by position.
• Ensure a positive candidate experience through timely communication and professional interactions throughout the hiring process.
• Track recruitment metrics and provide reports on applicant flow, vacancies, time-to-fill, and hiring outcomes.
• Prepare and process employment offers, pre-employment screenings, background checks, and onboarding documentation.
• Facilitate new employee onboarding and orientation to support successful integration into the organization.
• Updates and maintains employee information in Human Resources Information System (HRIS) Paycom, Relias Learning Management System (LMS), as well as a variety of confidential and sensitive electronic and hard copy records and files.
• Ensure compliance with federal, state, and local employment laws, Equal Employment Opportunity (EEO) requirements, and organizational policies.
• Reviews timecards for payroll processing.
• Provides support to employees and supervisors for corrections and advises on payroll policies.
• Submits payroll actions as required.
• Tracks and manages employee training, credentials, compliance requirements, and related records; maintains databases and reporting systems; coordinates required compliance screenings and background checks; communicates compliance updates; and analyzes data to recommend process improvements.
• Responds to general inquiries and provides routine information to employees and managers on HR matters which may include TMBH-ASO/OHRS policies, procedures, and practices.
• Composes letters and memos.
• May coordinate agenda items, create documents and brochures, presentation items, or various other products.
• Assists in the development of office policies and procedures.
• Performs other duties as assigned.

Benefits

• medical/dental/vision plan options (many with no employee paid monthly premium depending on plan choice, and dependent coverage options)
• life insurance and disability insurance options
• WA State PERS retirement plans
• pre and post tax deferred compensation retirement options
• PTO package earning a minimum of 140 hours annually
• 1 hour of sick leave for every 40 hours worked
• 12 paid holidays
• Flexible Spending Accounts (FSA)
• Health Savings Accounts (HSA)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed