Human Resources Project Coordinator

Relation Insurance•Overland Park, KS

About The Position

The Human Resources Project Coordinator is a multi-faceted role that supports Human Resources (HR) core processes and projects, generates data-driven insights, and provides high-quality administrative support to the Chief Human Resources Officer (CHRO). The Human Resources Project Coordinator plays a crucial role in coordinating and managing Human Resources programs and initiatives from planning through execution.

Requirements

High School diploma or equivalent required.
Minimum 1-2 years’ experience in Human Resources administration or project management.
Knowledge of HR practices, employment laws, and compliance requirements.
Strong organizational skills with the ability to manage multiple priorities, deadlines, and details simultaneously.
Excellent written and verbal communications skills are required to maintain effective relationships with internal clients, peers, vendors and others.
Extremely detail-oriented with a focus on delivering high-quality results.
Self-motivated with the ability to manage multiple projects simultaneously and respond to change in a positive manner.
Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort learning new HR tools/systems
Ability leverage approved AI assistants for report generation, content drafting, and basic Visual/Virtual Intelligence programming, including prompt design, structured input development and iterative refinement.
Ability to travel based on business need.

Nice To Haves

Bachelor's degree in Human Resources, Business Administration, or other related field preferred.
Proficiency in HRIS and project management tools highly preferred.
SHRM or HRCI certification preferred.
Experience with Excel/Google Sheets (lookups, pivots, charts); familiarity with BI dashboards (Power BI/Tableau/Looker) preferred.
Basic SQL or data visualization coursework; experience with SharePoint/Drive and slide design helpful.

Responsibilities

Partners closely with the CHRO and HR leadership to ensure key projects, recurring HR programs, and cross-functional initiatives are organized, progressing on schedule, and executed with consistency and attention to detail.
Collaborates with key stakeholders to define project scope, objectives, and deliverables.
Develops project plans, timelines, and budgets, and ensures successful project completion within established parameters.
Monitors and reports on project progress, identifying and mitigating risks as needed.
Owns employee swag and gifting including budgeting, ordering, maintaining inventory, and shipping to new hires and others as applicable.
Manages office administration including ordering supplies, mailing packages or documents, and handling any facilities requests as needed for the human resources department.
Contributes to employee engagement and other corporate initiatives by organizing events, activities, and programs that foster a positive and inclusive work environment.
Provides general support to the Human Resources team including managing the CHRO’s calendar and expense submissions.
Drafts agendas, compiles slides from templates, captures meeting notes and drives action items to closure.
Drafts, proofs and sends routine HR communications; maintains distribution lists and content templates.
Monitors shared HR inbox/ticketing queue; answering frequently asked/routine questions and routes issues to the right HR specialist within established service level agreements (SLAs).
Leverages technology and proprietary AI tools to produce accurate reports, dashboards, and content to generate data-driven insights in a presentation ready format for executive use.
Stays current on employment laws and regulations to ensure HR projects and corporate initiatives align with legal requirements.
Collaborates with legal and compliance teams to address any regulatory concerns or changes.
Acts as a backstop to the HR Generalists and assists with onboarding new employees, as well as preparing exit paperwork for terminating employees.
May enter expenses on behalf of terminated employees as needed.
May assist with the acquisition diligence process including taking notes and drafting offer letters.
Performs other projects, duties, and tasks, as assigned.