Human Resources & Payroll Specialist

McLain Site Solutions•Jacksonville, FL

8d•Hybrid

About The Position

McLain Site Solutions is seeking a highly organized and detail-oriented Human Resources & Payroll Specialist to support our growing team. This position is responsible for managing payroll, recruiting, onboarding, employee records, benefits administration, compliance, and day-to-day human resources functions. The ideal candidate has experience in payroll processing, HR administration, and construction industry practices while maintaining a high level of professionalism and confidentiality.

Requirements

Associate's or Bachelor's degree in Human Resources, Business Administration, Accounting, or a related field (or equivalent experience).
Minimum 3–5 years of Human Resources and Payroll experience.
Experience processing payroll for multiple employees.
Strong knowledge of federal and Florida employment laws and payroll regulations.
Experience with recruiting, onboarding, benefits administration, employee relations, and personnel file management.
Proficiency in ADP, QuickBooks, Contractor Foreman, and Microsoft Office (Excel, Word, Outlook).
Strong attention to detail and high level of accuracy.
Excellent organizational, communication, and problem-solving skills.
Ability to manage confidential information with professionalism and discretion.
Ability to prioritize multiple tasks and meet deadlines.

Nice To Haves

Experience in heavy civil construction or the construction industry.
Knowledge of certified payroll, prevailing wage reporting, and workers' compensation.
SHRM-CP, SHRM-SCP, PHR, or payroll certification (FPC or CPP).
Experience with OSHA compliance and employee safety documentation.
Bilingual (English/Spanish).

Responsibilities

Manage the full-cycle recruitment process for field and office positions.
Create and post job advertisements on recruiting platforms.
Screen resumes, schedule interviews, and coordinate the hiring process.
Conduct new hire orientation and onboarding.
Coordinate pre-employment requirements, including background checks, drug screenings, employment verification, and new hire paperwork.
Maintain employee personnel files and HR records.
Administer employee benefits, enrollments, and qualifying life event changes.
Coordinate PTO, FMLA, military leave, jury duty, and other leave requests.
Assist managers with employee relations, coaching, disciplinary actions, and performance management.
Maintain confidentiality of employee information.
Ensure compliance with federal, state, and local employment laws.
Process weekly payroll accurately and on time.
Review employee timecards and ensure payroll accuracy.
Process new hires, terminations, promotions, wage changes, garnishments, and direct deposit updates.
Maintain payroll records and employee earnings history.
Coordinate payroll deductions for benefits and other authorized deductions.
Reconcile payroll reports and assist with month-end reporting.
Ensure payroll complies with all federal, state, and local regulations.
Respond to employee payroll questions and resolve discrepancies.
Maintain employee files, I-9 documentation, and employment records.
Assist with workers' compensation claims and return-to-work documentation.
Coordinate OSHA training records and employee certifications.
Maintain the employee handbook and HR policies.
Support audits by providing payroll and HR documentation.
Prepare HR and payroll reports for management.
Assist with company meetings, employee recognition programs, and special projects.
Perform additional duties as assigned.

Benefits

Competitive pay based on experience
Health, Dental & Vision Insurance
Employer-paid Term Life Insurance
Employer-paid Virtual MD benefit
Optional supplemental insurance (Accident, Short-Term Disability, Hospital, Cancer, Critical Illness & Whole Life)
Paid Time Off (PTO) after 90 days, with increases based on years of service
Six paid holidays
Workers' Compensation coverage
Military leave, jury duty leave, and FMLA for eligible employees
Annual performance reviews
Career advancement opportunities
Stable, year-round employment
Safety-first culture